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Department or School Site There are currently two vacancies for this position which are located at the Local District West Offices, one vacancy at the Local District Northeast offices, and one upcoming vacancy at the Local District Central Offices.
Project The local District Administrative Assistant supports a Local District Superintendent (LDS), Administrator of Operations (AOO) and/or Administrator of Instruction (AI), by providing direct assistance to an LDS, AOO and/or an AI and coordinating the Local District’s resources and communication with various District departments, schools, and community.
Benefits Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.
Retirement: Membership in the California Public Employee Retirement System (CalPERS).
Vacation: Two weeks of paid vacation to start.
Three weeks after five years of year-round paid service.
Paid Holidays: 12 days.
NOTE: Positions in this job classification may be offered on a 10 or 11 month basis
– salary and paid time off for 10 or 11 month positions will be adjusted accordingly.
Positions in this job classification may be subject to additional furlough days.
Job Duties/Responsibilities Supports a Local District Superintendent (LDS), Administrator of Operations (AOO) and/or Administrator of Instruction (AI) in Local District by performing a combination of the following duties: * Assists Local District administrator in managing the various aspects of the Local District by assessing and analyzing pertinent information such as the Performance Meter, Targeted Assistance Report, the Educator Growth and Development initiative, and critical iStars entries; and creating a seamless interface between the operations, parent engagement, and instructional divisions * Liaises with schools and offices through established crisis protocols and procedures * Oversees the day-to-day operations of the Local District and coordinates the clerical procedures, practices, and staff * Manages the administrator’s calendars, maintains incoming e-mails,and drafts responses on behalf of the administrator* Explains District rules, regulations, policies, procedures, and practices to school personnel and the public, often speaking on behalf of the administrator * Composes and types drafts and a wide variety of finished documents from notes or printed materials; reviews materials for completeness, accuracy, format, and compliance with policies and procedures with minimal supervision or brief instructions.
* Creates service center newsletters, agendas, bulletins, fliers, internal and external correspondence, spreadsheets, PowerPoint presentations, and updates the service center’s webpage.
* Designs and manages document retention systems.
* Organizes and conducts meetings and training sessions related to clerical policies and procedures and staff development for School Administrative Assistants or clerical personnel.
* Obtains and summarizes information as requested to facilitate the administrator’s timely access to pertinent knowledge, including Districtpolicies.
* Receives and screens telephone calls and visitors and explains policies and procedures or refers them to the appropriate office or personnel.
* Compiles documents and reports for various meetings.
* Liaises with various District departments regarding housed employees.
* Filters and responds to inquiries, phone calls, and visitor requests to ensure appropriateness of the use of the administrator’s schedule.
* Reviews, researches, and summarizes a variety of fiscal, statistical, budget, and administrative reports such as department payroll, time keeping reports, supply requisitions, and requests for personnel actions.
* May recognize and resolve basic problems related to computer use or programs, equipment, and basic network malfunctions.
Minimum Requirements Education: Graduation from high school or evidence of equivalent educational proficiency Experience: Four years of administrative assistance experience and two years of supervisory experience.
The supervisory experience and the administrative assistance experience may have been concurrent.
Experience in an instructional or school operations environment is highly preferable Special: The ability to speak a second language may be required for some positions in this classification.
PROMOTIONAL STATUS IS REQUIRED.
You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation.
Laid-off employees’ eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities may not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires.
Desirable Qualifications The ideal candidate will be highly proficient with technologies and procedures supporting remote working conditions, such as Google Suite, Microsoft Teams, Zoom, etc.
The ideal candidate will also exercise punctuality and display a strong work ethic towards meeting timelines and overseeing tasks that affect the office as a whole.
This candidate will also have strong personal skills to build relationships within the district and the office’s stakeholders.
Additionally, the ideal candidate will beresourceful and will have a strong background of working with other employees within various divisions in the district to accomplish their tasks.
Furthermore, they will be knowledgeable of the political and organizational climate in the District and will use this savviness to their advantage.
Moreover, the ideal candidate will show initiative by being current on District policies and exhibit the ability to translate and/or interpret these policies to various stakeholders.
The ideal Local District Administrative Assistant will have knowledge of the following: Office practices, procedures, and equipment; District crisis protocols and procedures; District Organizational structure; Board of Education rules, policies, organization, and function; Budget, payroll, and personnel procedures’ Principles of supervision’ and District data reports,incentives, and performance meter targets Employment Selection Process The selection process for this position may tentatively consist of a Training & Experience Evaluation (T&E), a computerized test, a Written Examination, and an Oral Interview.
This is a classified position
– candidates who meet the minimum entrance qualifications, and who compete and are successful in the assessment process will be added to a ranked eligibility list.
The hiring managers can select a candidate that is in the top three ranks of the eligibility list.
Eligibility typically lasts for 1 year.
The hiring list resulting from this assessment process may be used to fill open positions in related job classifications.
Application Process DO YOU NEED TECHNICAL ASSISTANCE WITH THE ON-LINE APPLICATION?
Please visit www.lausdjobs.org and click on “help desk service request form” located to the left of the Quick Links.
To find out whether the application deadline has been extended, visit the website at: http://www.lausdjobs.org .
The Los Angeles Unified School District intends that all qualified persons shall have equal opportunities for employment and promotion.
Reasonable accommodations in completing an application and testing are available to individuals with disabilities.
Please call (213) 241-3