Development Administrative AssistantFull TimeAbout the Adler PlanetariumThe Adler Planetarium connects people to the universe and each other.
Whether it is introducing a guest to the Ring Nebula, a neighborhood school to a community partner, a research team to a network of citizen scientists, or one staff member to another, the Adler’s focus on meaningful connections dates back nearly a century.Today, the museum hosts more than half a million visitors each year and reaches millions more through youth STEAM programs, neighborhood skywatching events, online citizen science, and other outreach projects.
With the Adler’s support, people of all ages, backgrounds, and abilities gain the confidence to explore their universe together and return to their communities ready to think critically and creatively about any challenge that comes their way.COVID-19 Vaccination PolicyThank you again for your interest in applying to the Adler Planetarium Effective November 8, 2021, we have implemented a mandatory COVID-19 vaccination policy that will require all employees, interns, temporary employees, and volunteers to receive one of the CDC-authorized vaccines, unless a medical or religious reasonable accommodation is approved.
Please note: at this time we are not asking you to provide any information about your current vaccination status, whether you would seek religious or medical accommodation to the policy, nor for any other medical information
– we are only notifying you of the policy if you are interested in moving forward with the application process.The PositionThe Adler Planetarium is seeking a Development Administrative Assistant to join our dynamic team located on Chicago’s Museum Campus.
Under the direction of the Senior Director of Development, this position is focused on providing administrative support for the entire Development team.
This individual will also be responsible for:Providing support for donor visits (in-person and virtual) and department-led events including hybrid-board meetings, committee meetings, and development events.Support Manager of Database Operations with gift processing, timely acknowledgment letter distribution, and data entry projects as needed.Provide administrative support for the preparation of meetings, including coordinating meeting materials, scheduling and monitoring conference calls, and managing logistical arrangements.Provide project management support for the Development team and across divisions as appropriate, moving major projects forward in a dynamic, collaborative method.Manage department expenditures with approval of Senior Director and Vice President including monthly credit card expense processing.Be the primary contact for department mail and general communications with donors.Maintain team resources including the inventory of supplies/materials, e-file management, email distribution groups, and teleconference technology.Please submit a resume and cover letter for consideration.
FT The Compensation & BenefitsCompensationBase Pay: range: $21.00
– $23.00Work-Life Balance35-hour workweek3 sick days as of the date of hire (can accrue up to 6.5 days per year)7 Adler paid holidays4 Personal Holidays (Prorated for new hires starting after January 1st)Eligible to accrue up to 12 vacation days per year to startFlexible work arrangementsCompetitive Health CoverageMedical, Dental, & Vision insuranceHealthcare, Dependent Care & Commuter flexible spending accountsAdler Paid Short-Term Disability insuranceRetirement Savings Plan403B plan with Adler matchAdler match is 100% vested immediatelyEligible to enroll as of date of hireNetwork of Support through our expanded EAP programMonthly webinars, workshops and self-care contentLife and Career CoachingSpecialized Coaching ProgramsTherapy with a Licensed Clinical Social WorkerDiscounted Onsite Parking PassesFree Entrance to Chicago area museums and cultural institutionsThe PersonWe are looking for someone who thrives in a team environment and is always willing to go the extra mile to help their team shine.
Someone who revels in the details and excels in the organization.
This person will need to have the ability to multi-task effectively in a deadline-driven environment.
This person has excellent written and oral communication skills and is a creative thinker.Required Qualifications:High school diploma or GEDTwo years of administrative experience in a fast-paced, high-volume environmentStrong attention to detail and organizational skillsExcellent oral and written communication skillsAbility to handle sensitive information with discretionPreferred Qualifications:Bachelor’s DegreeExperience with Google Suite, Raiser’s Edge, Adobe, InDesign, Targetprocess or a similar project management tool.The Adler is an Equal Employment Opportunity (EEO) and Affirmative Action Employer, providing equal employment opportunities to employees and applicants without regard to actual or perceived: race, color, religion, national origin, ancestry, citizenship status, age, sex, pregnancy, disability, military status, sexual orientation, gender-related identity, or any other characteristic or status protected by law.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.
Please contact Jenean Featherson at recruitingadlerplanetarium.org if you require a reasonable accommodation to apply for a job.
Examples of reasonable accommodation include making a change to the application process or providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.