Cast is the nation’s largest provider of comprehensive, life-transforming services to survivors of Human Trafficking and an advocate for groundbreaking policies and legislation.
We are currently on a mission to hire the very best talent who are committed to systems change and elevating survivor voices to shape policy and public awareness to ultimately put an end to human trafficking.
If you are looking to join a progressive and mission-driven organization, look no further!
We are excited to announce the role of Administrative Officer to be responsible for administrative and operational management of our offices.
- Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character
- Ensure peak organizational operations and provide preventative measures by identifying issues
- Oversee office interactions, responding to requests and questions
- Report office progress to senior management and working with them to improve office operations and procedures
What you’ll do day to day:
- Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, organizing mail and overseeing supplies and equipment
- Provide direct administrative supports as needed, including scheduling appointments, meetings, and maintaining filing system, mailing and shipping packages, and updating contact database and employee list
- Partner with IT to ensure all computers and technology is up to date with correct systems, implementing new systems when needed
- Manage/support vendors for office needs and offsite locations
- Work with grant management and volunteers to update monthly allocation in Quickbase
- Ensure all operations are carried on in an appropriate, cost-effective way
- Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed
- Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
- Monitor and record expenses; prepare expense reports & maintain office budget
- Plan/support company events for the staff or external events as needed, such as fundraising events
Partner with HR to create, implement and maintain policies and procedures as necessary
- Other ad-hoc projects as assigned
What you’ll bring:
- Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
- 2-3 years of experience as an office clerk, administrative assistant, secretary or similar role
- Excellent time management skills and ability to prioritize work
- Organization and the ability to multitask to complete a wide variety of tasks
- Flexibility to help them adjust to new tasks if company or office needs change
- Strong interpersonal skills to interact positively with all employees and clients
- Attention to detail to ensure tasks are completed thoroughly and correctly
- Working knowledge of mail processes, including how to use postage machines
- Familiarity with Microsoft Office Suite
- Bookkeeping skills, familiarity with business and financial principles, and experience in budgeting
- Reliability and discretion
- Accept and abide by the mission and philosophy of Cast
Compensation:
CAST offers a generous benefit package; medical, life, disability, paid sick/vacation time, professional development opportunities, and a 403(b) plan.
All benefits are 100% company paid for employee, and 80% paid for dependents.
We also offer an employee assistance program, and a SEP IRA retirement at 3% non-matching contribution.
Additionally, we offer you an opportunity to work with a team of committed individuals in an innovative culture that values its employees, where you are supported and given every chance to succeed.
Please visit to apply for this position.
Due to the high volume of resumes received only qualified candidates will be contacted.
NO PHONE CALLS PLEASE.
The Coalition to Abolish Slavery & Trafficking (CAST) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
In addition to federal law requirements, CAST complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
CAST expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age
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