Company Background
Mack Real Estate Group, LLC (MREG) is an integrated real estate investor, developer, operator and lender. On behalf of institutional and high net worth investors, we make and manage debt and equity investments in real estate and real estate-related securities through multiple business lines and strategies.
Our equity business makes and manages CRE equity investments in multifamily, industrial, office, land for the development of such, and other types of CRE equity investments as warranted by market conditions.
Our affiliated credit business, Mack Real Estate Credit Strategies, L.P. (MRECS) is focused on transitional commercial real estate lending and other debt investments.
Mack Real Estate Development, LLC (“MRED”), a subsidiary of MREG, is a full-service real estate development business specialized in entitling, designing, and delivering institutional quality commercial real estate projects.
Summary
MREG is seeking to hire an Administrative Assistant & Office Manager to support the firm’s West Coast team. This individual will support the Debt Originations and Investor Relations & Capital Raising teams with calendar support, travel support, expense reports and ad-hoc tasks. Additionally, the Administrative Assistant will serve as a back-up for the admin team and handle office / facilities management tasks.
Essential Functions
- Perform a wide variety of administrative and support functions as required.
- Calendar and phone support for management.
- Make travel arrangements using third party travel agency and create itineraries as necessary.
- Schedule meetings, book conference rooms, assist with video meeting set-up.
- Organize catering orders for the team’s lunch.
- Plan West Coast team events.
- Maintain office cleanliness throughout the kitchen and copy room.
- Order supplies and stock the fridge with snacks/drinks.
- Set up workstations for incoming employees and intern initiatives.
- Assist with parking pass information and adding guests to security.
- Process expense reports using Concur, ensuring timely completion and follow-up when necessary.
- Maintain all filing organization – both hardcopy and electronic.
- Perform research and special ad-hoc projects as assigned.
- Oversee COVID-related office tasks.
- Collect, sort and distribute office mail to the appropriate parties.
- Back-up support for the admin team (assist with phone and calendar management, lunch orders and travel arrangements when needed).
Qualifications
- 3-5 years of relevant experience.
- Must possess a can-do attitude and strong work ethic.
- Ability to organize, multi-task, prioritize, think critically and proactively, and thrive in a fast-paced environment and meet critical deadlines.
- Excellent oral, written communication, and interpersonal skills.
- Excellent attention to detail and ability to be resourceful.
- Proven ability to manage multiple projects and work well under time/other constraints.
- Excellent verbal and written communication skills.
- Ability to work well in a team environment, as well as independently.
- Polished and professional demeanor.
- Team-oriented individual with a calm, upbeat and positive temperament.
- Experienced in Microsoft Outlook, Word, Excel and PowerPoint.
Required Education
Bachelor’s degree preferred.
Equal Employment Opportunity Statement
MREG evaluates qualified applicants without regard to race, color, age, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law. To that end, we welcome applicants from all backgrounds.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This person should be nimble and be able to adjust to the ever-changing environment.