Overview: Under the direction of the General Counsel, the Corporate Administrative Assistant is responsible for assisting the attorneys in the Corporate Legal Department and performing clerical and administrative duties.
Responsibilities: Nature and Scope (Essentail Functions) Supports attorneys in a corporate law department settingReceives and screens telephone calls, letters and and/or visitors.
Answers routine questions and furnishes information to save General Counsel’s timeActs as receptionist receiving telephone calls and relaying messages and receiving visitorsSorts, opens, and distributed incoming mail to staffArranges for outgoing mail and packages to be deliveredSchedules appointments and makes arrangements for meetings, conferences, and travelPrepares correspondences and other documentation under the supervision of an attorney (requires proficiency in standard office productivity software such as Microsoft Word, etc.)Assists with corporate and other filings with government agenciesOrganizes and maintains the Legal Department attorney’s files, correspondences, and records in an orderly and efficient manner.
Adheres to deadlines in an effective and timely manner and follows up on pending mattersPrepares routine letters and memoranda for the General Counsel’s signaturePrepares special reports, gathering and summarizing dataCoordinates office management activities.Determines need for and requisitions supplies, equipment, and repair and maintenance services through corporate channels.Maintains office proceduresPerforms other duties as assigned Qualifications: Qualifications Minimum two years law office or legal department Secretary/Administrative assistance experienceMinimum ten years general office Executive and/or Administrative/Secretary experienceExperience in a multicorporation environment desiredProficient with Microsoft Office (Word, Excel, etc.)Ability to work with minimum supervisionExcellent organizational skills, excellent written and oral communication skillsAbility to follow through and troubleshootAbility to communicate effectively with internal and external resourcesExcellent oral and written skillsMust possess excellent human relation skillsMust possess excellent critical thinking skillsPossess strong organizational skills with the ability to multi-task, and prioritize workload Accountability The incumbent is to support attorneys with clerical administrative dutiesThe incumbent is to answer telephone calls in a prompt, efficient, and professional manner.
The incumbent is to relay messages appropriately and timely.
The incumbent is to greet visitors in a professional and courteous mannerThe incumbent is to sort, open and distribute incoming mail timely and appropriatelyThe incumbent is to process outgoing mail, and packages efficiently and timelyThe incumbent is to schedule meetings for the legal department in a professional and efficient mannerThe incumbent is responsible to prepare correspondences and other documentation under the supervision of an attorneyThe incumbent is to assist the legal department with corporate and other filings with government agenciesThe incumbent is responsible to coordinate office management activitiesThe incumbent is to assist in the ordering of supplies, equipment, and repair and maintenance services through corporate channelsThe incumbent is to maintain office proceduresThe incumbent is responsible to maintain an effective and efficient filing system (electronic and hard copy)The incumbent is responsible for coordinating with internal and external resources to ensure the success of the assigned projectsThe incumbent is accountable for communication to their immediate supervisor of any possible issues which may arise in order to proactively develop an action plan to minimize or eliminate the issueThe incumbent is responsible for acting in an ethical manner at all timesThe incumbent is responsible for maintaining confidentialityThe incumbent is responsible for complying with all company policies and proceduresThe incumbent is responsible for complying with all local, state, and federal laws