Alaska Power & Telephone has a regular full-time opening (minimum 30 hours per week hours per week) for an Administrative Assistant.
This position will support many teammates working in the Juneau office as well as those teammates who work remotely from home in Juneau.We are looking for someone who is self-motivated, has great project and time management skills, and thrives with detail oriented and routine tasks.This is a regular, full-time position working a minimum of 30 hours per week and is eligible for AP benefits.Candidates must be available to work a steady schedule of 30-40 hours per week between 8:00am-5:00pm Monday through Friday.Duties and ResponsibilitiesAssist teammates with reviewing papers, making copies, mailing itemsCheck mail at post office in JuneauMaintain office supplies
– keep track of inventory and order whenNotarize Permit Applications and other misc.
forms.Order, pick up and drop off all logo wear from surrounding properties with embroiderer in town, ensuring they are sent back to rightful propertyAssist in maintaining the inventory account for Telecom Room at the Juneau office.
Includes updating excel spreadsheet of anything available and doing Material Activity Sheets (MAS’s) when sending items to propertiesTake necessary items from town and ship via the appropriate shipper to prospective properties.
This includes shopping in town and delivering items either to vendor or post office.Prepare and process contractsRun errands around JuneauAct as liaison for visiting AP employees, including pickup and drop-offs at the Juneau airport, hotels and office
– within working hoursOther duties as assignedQualificationsHigh School Diploma or GEDAbility to self-motivate, manage time, plan projects, communicate with other team membersCurrent passport and ability to travel to other AP propertiesMust hold a Notary commission or the ability to receive one within 6 months of hire Ability to pass pre-employment background check and drug testsMental flexibility, willingness to learn unfamiliar parts of the job and a positive attitudeMust have 2-3 years of experience in an administrative or office support roleMust be able to exercise independent judgment, confidentiality, and complete tasks professionally and on-timeMust be able to communicate effectively with AP employees and management, as well as vendors and third-party entitiesMust be proficient with MS Office Suite (Word, Excel, Power Point)Must have some experience working with Microsoft Teams and ZoomExperience with NISC and SharePoint is a plusValid Alaska driver’s license and ability to be insured by APThis position will be open until filled.NO PHONE CALLS PLEASE