Description Chubb is the world’s largest publicly traded Property and Casualty insurer.
With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients.
The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
Scope of Work As an Administrative Assistant you will provide administrative support to 3-4 Senior Vice Presidents and back-up for others on the executive floor in New York City.
Requires a highly skilled individual who can manage complex calendars, global travel schedules, expense reimbursements, ad hoc administrative assignments, and a very busy office.
To succeed in this role you need to be energetic, collaborative, flexible and able to manage relationships at all levels of the organization.
Responsibilities Manage calendars; Schedule internal and external meetings and organize conferences Coordinate complex international travel arrangements; Prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation Process expense reports; Reconcile and track monthly credit card statements and expenditures Prepare and process visa applications for international travel Perform administrative analyses which require a considerable degree of independent decision making Establish, maintain, and update filing system for the department Create, edit, and proofread correspondence Review and respond to emails, filing and forwarding, as appropriate Screen phone calls and visitors Create presentations in PowerPoint and Word Create spreadsheets and do basic analysis using Excel Administer programs, projects, and/or processes as assigned, including: Occasional event management Support administrative functions for Underwriting Audits, including scheduling, co-ordination data capture, running reports and tracking status of action items.
Support admin functions for Underwriting Authority maintenance, training materials and other projects, as needed Support other team members, as needed Qualifications Bachelor’s Degree preferred or relevant work experience High proficiency in Microsoft, Excel, PowerPoint, Word, Outlook, Concur Strong analytical skills Excellent project management skills Exposure to travel booking and expense management software (e.g., Concur) High degree of professionalism and a demonstrated ability to communicate effectively with senior executives Ability to handle confidential information EEO Statement At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it.
Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law.
Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees.
Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.