Job Description:Candidate will be a part of the Strategic Initiatives and Project Management Office (SIPMO) Team within the GM CoS organization.Candidates for this role must have experience working in a fast paced work environment with the ability to multitask and perform with a great level of efficiency and produce high quality output often under tight deadlines.
Performs diverse, advanced and confidential administration support functions.Will be involved in executive-level contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment.The role directly supports the GM Strategic Initiatives and Project Management Office executive in the United States, as well as providing additional support across the team in AMRS, EMEA and APAC.Role Responsibilities:Proactively manage the calendar of the SIPMO Executive, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner.Answer executive phone line for the executive, and potentially provide backfill support to the Chief of Staff when needed.Use the online travel system to schedule travel arrangements (both domestic and international) for the executive.Review, submit and/or challenge expenses for the teamHandle sensitive and/or confidential documents and informationCommunicate with executives and line management to gather or convey relevant information.Help managers onboard/off board staff for the team in all regions, both FTE and contractor, including setting up technology, submitting relevant tickets and liaising with corp services/location needs.Partner with tech support to ensure systems, consumables and tools are available where needed.Consolidate and distribute reports as needed, either in routine or ad hoc basis.Core Skills:Min 5 Years’ Experience.Strong organizational skills and ability to prioritize and manage competing priorities with excellent attention to detail.Intermediate to Advanced computing knowledge: Outlook, Word, PowerPoint and Excel.Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions.Polished and professional in phone and email communications.Exceptional problem solving skills and tenacious work ethic.Excellent time management, organization and multi-tasking.Embraces the culture of the team while seeking to improve engagement between regions and groups.Shift:1st shift (United States of America)Hours Per Week: 40