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Administrative Assistant


This is a Full-time position in Los Angeles, CA posted May 9, 2022.

AIPAC’s mission is to encourage and persuade the U.S.

government to enact specific policies that create a strong, enduring and mutually beneficial relationship with our ally Israel.

Our focus is clear, we come to work every day motivated to keep America strong and Israel secure.
Our office is looking for an Administrative Assistant who will be responsible for the day-to-day support of the Southern Pacific Offices.
Job Duties & Responsibilities:
Database maintenance and processing:
Maintain donor records including but not limited to: managing and updating membership information, generating reports, creating appropriate reports and lists to support development needs

Track system changes and report those changes back to the Operations Director

Process donations, pledges, checks received and credit card payments

Create and send invoices
Administrative support
Assist with donor research and data collection projects

Answer phones and direct calls to the right person

Complete and submit expenses

Monitor the general email inbox and general voicemail

Assist with regional mailings

Send regional emails

Meetings and Events:
Assist team members in preparation of materials for meetings and events

Attend and staff various local events as needed

Register and decline donor for virtual and in person events

Other duties as assigned
Qualifications & Skills:
Bachelor’s degree preferred, or commensurate experience

1-3 years’ experience in a related field

Excellent interpersonal and communication skills.

Enthusiastic self-starter with a can-do attitude.

Perform calmly and efficiently in high-pressure, fast-paced situations.

Possesses the ability to “think on one’s feet”, multi-task and make thoughtful decisions with little direction in high-stakes situations.

Exhibit significant attention to detail

Previous experience handling multiple, time-sensitive projects with overlapping deadlines.

Excellent research and writing skills.

Passion for a strong U.S.-Israel relationship and knowledge of and interest in the Jewish community.

Fully competent in the Microsoft Office Suite (especially Microsoft Excel, Word and Outlook)

Salesforce and other CRM experience preferred
Posting Instructions:
Please provide a cover letter with a resume to be considered.

Incomplete applications with missing documentation will not be considered.

In states, where permissible, AIPAC requires employees to be vaccinated against COVID 19 and will consider accommodations for religious and medical exemptions.

If applying for more than one position please use the ‘Attachment’ function to attach a position-specific cover letter.

Please use your legal names when completing the employment application (No nicknames).