Job Description Bi-lingual Spanish is REQUIRED.
Responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Education Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management.
This position reports directly to the Account Manager and provides additional support to the Assistant Account Managers as needed.
Essential Duties Administrative Functions Assist the Account Manager and/or Assistant Account Managers with any admin duties Conduct and answer phone calls/emails & door access intercom system Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
Verify and create schedules and hourly reports for staff in EPAY Track daily missed punches and communicate with staff members to get them corrected Assist with client access to the School Dude work order system.
Maintain files and documents organized for easy management access Mail checks for hourly employees Complete and send off Employee change forms Oversee that all tags have been submitted and approved by each manager Assist managers with ordering supplies Keep record of all Safety trainings Keep record of SWOP & LET reports Maintain small tools and equipment inventory files Conduct MVR checks Assist with Tag Pricer, & Corrigo Work Orders HR related functions Post job requisitions on Job Align and social media Review all incoming applications, and conduct phone screens Schedule interviews and assist managers in conducting them as needed Conducts and follow up on all background checks and badging Onboard new hires through the Sterling system, and assist them through the entire hiring process Provide manager and employees with employee number once hired.
Schedule and assist in training/orientations for new employees as needed Create new employee personnel folders, and maintain all employee files Disposition applicants as needed Sign employees up for Docudelivery, Direct Deposit, Money Network Card etc.
Complete employment verification requests Assist managers/HR staff with unemployment claims Forward Garnishments Create a monthly discrepancy for Anniversary pay and submit to payroll Assist hourly employees with any questions or concerns Minimum Requirements Bi-lingual Spanish is REQUIRED High School Diploma or GED preferred.
Associate or bachelor’s degree in applicable field of study preferred.
Two (2) or more years of Office Administrative experience.
One (1) or more years of budgeting, expense control, and scheduling experience.
Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, and Word.
Employee must be internet/computer savvy.
Human Resources coordinator experience preferred.
Valid Driver’s License.
About Us ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300 offices deployed throughout the United States and various international locations.
ABM’s comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions.
Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes
– from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.
The Company may require that the successful candidate hired for this position be fully-vaccinated for COVID-19, if and to the extent permitted by applicable law.
The Company will make exceptions for medical, sincerely held religious belief, or other legally required exceptions.
ABM is an EOE/AA (M/F/Vet/Disability/Gender Identity/Sexual Orientation)