Accentuate Staffing is recruiting for an Administrative Assistant to join a well established school in Raleigh, NC.
This is a Direct Hire opportunity This role will provide support for the student experience department.
Responsibilities: Manages multifaceted schedule and provides administrative support to the Assistant Head and others as directed, including scheduling appointments, updating standing meetings, and contacting parents and students; evaluates, anticipates, and prioritizes the needs and operations of the Assist Head’s office; Manages attendance, including initial communication with parents and students, maintaining records in Veracross, entering data as needed and keeping faculty and advisors informed of issues that require follow-up; Creates finished documents from notes or outlines, including letters, memos, project summaries, reports, meeting agendas, meeting minutes, spreadsheets and presentations; Coordinates and schedules meetings, meeting rooms and required equipment for meetings; Creates and maintains filing systems and files for the department, both electronic and physical; Processes business office documents for the department (expense reports, check requests, invoicing); processes personnel forms for the academic department according to school policy, including attendance and leave forms; Schedules substitutes for planned teacher absences, may assist with finding substitutes for unscheduled teacher absences; Maintains various academic files and records; prepares or assists in preparing forms and materials related to faculty and curriculum; prepares or assists in preparation of academic documents and statistics related to the academic program for internal and external purposes including accreditation and compliance with state regulations; Maintains the budget to ensure budget accuracy and success; Assists with maintenance of Naviance/Family Connection website; Maintains accurate lists of staff and takes staff attendance during fire/emergency drills; Assists in planning other emergency drills; Prepares minutes from meetings as requested; Coordinates or assists with key campus events as they arise; Serves as a member of the Reception Coverage Team with some periodic lunch coverage and vacation and sick leave coverage for front desk receptionist; Maintains an adequate supply of materials for the department; Assists with hiring in the department, manages correspondence with applicants, organizes interview schedules, and assists with travel arrangements for candidates; Contributes positively to employee morale; maintains a positive, pleasant demeanor to all constituencies; provides positive encouragement to students; Easily interacts with adolescent girls and provides positive encouragement to students; Possesses facility for building relationships with the faculty and staff, students, parents, and other key constituents by exhibiting the ability to approach and resolve challenging situations positively Requirements: Associate Degree, Bachelor’s degree preferred, in business or related field and minimum of 5 years of administrative support experience or any appropriate combination of education and experience; Strong organizational skills and the ability to multi-task and meet deadlines; Demonstrate flexibility and adaptability to succeed in a varied, changing, fast-paced environment; Apply common sense understanding and carry out instructions furnished in written or oral form; Ability to ascertain which people may need immediate assistance and to prioritize accordingly; Initiative, problem-solving skills, attention to detail, positive attitude, and sense of humor; Ability and willingness to work an extended work day as needed with appropriate compensation; Solid working knowledge of all MS Office applications with expertise in Word, Excel and PowerPoint; Experience using institutional database platforms with expert knowledge of Veracross or similar platform preferred; and, Excellent written and verbal communication skills.