Seeking an Administrative Assistant to provide administrative support to a quick pace office environment. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and in a timely manner.
Job Responsibilities
• Answer and Direct All Incoming calls – 4 line system
• Take in and track daily leads through database system
• Prepare, Distribute and Track General Contractor Bid Invitations & Submissions
• Enter New Projects in Quick Books and prepare file folders
• Assist Project Managers with client correspondence
• Customer Service – over phone and in office
• Create, Organize, Manage filing systems both online and hard copies
• Accounts Receivable – Prepare, enter and monitor invoices in Quick Books
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Conduct research using internet and other resources in order to accommodate specific project needs.
• Handle sensitive information in a confidential manner
Job Requirements:
- Provide general office administrative services
- Assist with general office administrative tasks
- Perform other administrative/clerical duties
- Perform administrative and office support
- Accomplishing clerical or administrative duties
- Maintain files in the administrative office
- Assist with general administrative duties
- Preforming routine general administrative duties
- Performing administrative duties and office support activities
- Providing administrative support the corporate office
- Provide office support to other administrative staff
- Perform other administrative/secretarial duties
- Assist with other administrative duties
- Provide administrative support to other administrative assistants and departments
- Perform all administrative duties for the office
- Maintaining administrative and clerical files
- Perform general office support and administrative assistance
- Perform administrative and office support activities
- Perform administrative tasks such as mail
- Performing general clerical and administrative duties