Job Description
Fragomen is seeking an Administrative Assistant for their downtown LA office. This position will provide general administrative support to the office, including backing up the front desk, and overflow support for the legal teams.
This is an entry level position.
Responsibilities:
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Provide back up support to the receptionist, including:
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Answering the phone and transferring call
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Greeting guests of the firm
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Organizing, sorting and distributing mail
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Create electronic and physical client files
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Organize, maintain and file legal documents
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Update client information in database
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Provide administrative support to attorneys and legal staff as needed
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Undertake independent projects
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Set up and thoroughly clean workstation/office for new employees and ensure main items are provided to start.
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Daily housekeeping including cleaning kitchen at the end of each, running and emptying dishwashers, stock and order supplies as needed.
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Work with vendors for items such as office supplies, coffee vendors, etc.
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Set up conference rooms for meetings/lunches as needed. Clean up when meetings are over.
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Coordinate off-site events with management teams
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General cleanliness of office space / break-down boxes
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Assist in communicating with building management related to site issues
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Assist in print services support for all printer/copier units throughout the office
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Create nametags for all offices and cubicles
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And, of course, “perform other duties as assigned.”
Requirements:
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Proficient knowledge with MS Office Suite
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Good verbal and written communication skills
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Strong organizational skills
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Ability to interface with all clients and staff members
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Ability to multi-task
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Strong attention to detail
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Bachelor’s degree preferred, but not required
ABOUT US
Fragomen is the world’s leading single-focus provider of immigration guidance and support, backed by the best resources in the immigration services industry. The firm has more than 50 offices and over 4,000 employees located in key commercial centers throughout the Americas, EMEA and Asia Pacific. Fragomen offers immigration support in more than 170 countries.
Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.