The Administrative Assistant performs various administrative duties as well as serves as a liaison between the Branch Manager and Corporate Office. Must be highly motivated and understand the critical value of being trustworthy.
Roles and Responsibilities:
- Obtain required information to accurately process field tickets
- Enter paper tickets to be invoiced
- Invoice inspection field tickets
- Work closely with team members to get prompt resolution to disputes
- Strictly adhere to month end deadlines for AR processing
- Provide monthly accrual information for things not processed
- Provide customer inspection books as required by field supervisors
- Update customer required databases
- Accurately maintain electronic files so they remain updated and easily accessible
- Answer the phone to take messages or redirect calls to appropriate colleagues
- Submit personnel expense reports
- Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
- Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
- Assist in various tasks as requested by team members and management.