Job DetailsLevelExperiencedJob LocationLos Angeles
– Los Angeles, CAPosition TypeFull TimeEducation Level4 Year DegreeDescriptionJOB TITLE: Administrative Assistant, Middle SchoolREPORTS TO: Director of the Middle School Revised: July, 2021JOB SUMMARY: This position provides high level administrative support to the Middle School Director and the Office of Middle School.
Routine duties include varied administrative tasks such as field incoming calls, review correspondence, update and maintain records, including calendar & schedules, prepare agendas, take minutes, compose confidential correspondence, and organize complex documents.
Special projects may include compiling data and performing analyses.
Basic duties include copying, filing, faxing and occasionally, preparation, collection and distribution of incoming and outgoing mail.
This position works closely with other support staff in the preparation and distribution of all school material as well as regular and ongoing interface with Students, Parents and Faculty.SUMMARY OF RESPONSIBILITIES:1.
Specific Responsibilities to the Middle School and the Middle School Director: Administration of advisor/advisee listsAdministration of class listsDaily student attendance Academic Achievement Awards certificates Organization of at-home work for ill studentsOrganization of middle school class tripsPreparation of office communicationsPreparation of substitute teacher payment formsSemester grades and recordsServes as source of information for students and familiesTelephone calls to parents 2.
General School Responsibilities:Management of Middle School Office Calendar Assists with coordination of practical application of emergency preparedness plan & drillsOversight of Middle School contributions to “Marlborough This Week” 3.
General Support Staff Responsibilities:This position provides community support periodically in reception, incoming/outgoing mail collection, distribution, sorting and processing and assist with ‘All School’ mailings as required.The above statements are intended to describe the general nature and level of work begin performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills.Marlborough School is committed to a policy of equal employment opportunity.
We will not discriminate against employees or applicants for employment on any basis made unlawful by federal, state or local laws, including, but not limited to, race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, or sexual orientation.QualificationsRequirements and Abilities:Ability to communicate frequently and clearly, both verbally and in writing.Knowledge of and/or ability to learn and use job related computer programs, such as Blackbaud and the Google Suite.Valid California Drivers License including good driving record.Sound judgment relating to confidential projects, School or student matters, including effective communication regarding such matters to the appropriate individuals.College Degree or Equivalent work experience.Minimum of 3-5 years professional administrative support