TITLE: SENIOR GRANTS ANALYST
DEPARTMENT: Finance
JOB CODE: SGAN
DATE: 5/8/2013 (Rev 072023)
REPORTS TO: Grant Finance Manager
DLSE STATUS: EXEMPT
SALARY: $85,000 annually
Under the direction of the Grant Finance Manager, the Senior Grants Analyst is responsible for providing grant administration and general financial analysis for both Intramural and Extramural Funded Awards, including the management of complex systems, maintenance of financial records, and preparation of reports. Systems and processes may include one or more, general ledger, payroll, AP, AR, procurement, audit, cash. Will apply a high level of financial and accounting knowledge to the conduct, review, analysis, and evaluation of policies, procedures, systems, and reports.
Primary responsibilities include managing and communicating financial information to the University’s Research Community, General Accounting, and Extramural Funding Agencies. This position reviews transactions/expenditures and financial documents for adherence to Sponsor Guidelines, including award terms and conditions, and Institutional Policies and Procedures. Will provide guidance and assistance to Principal Investigators and Program/Project Personnel with administrative/fiscal compliance and management of awards.
Duties also include the overseeing of assigned research portfolios, including the ability to research, plan and complete assignments with minimal guidance and supervision. Demonstrates understanding of federal grant management policies and regulations governing sponsored agreements, specifically the OMB Uniform Guidance.
This is an onsite role.
Essential Duties And Responsibilities
- Reconcile financial information, including matching components, to all agreements, identify variances, investigate, and resolve accounting errors or discrepancies and ensure that properly documented adjustments are made, and review financial documentation to ensure compliance.
- Prepare external financial reports and billings supported by expenditures recorded in the General Ledger and in accordance with the timing requirements of each agreement. Ensure timely receipt and appropriate application of payments.
- Provide general financial reporting support to Programs/Departments, including monthly financial analysis and projections, fund sources’ reconciliation, annual and capital budget assistance, coordination of fiscal/program year-end close, preparation of internal financial reports to sponsors.
- Organize and maintain original documents and financial records for all agreements, including subcontracts and sub-awards, consistent with university and external agency requirements.
- Coordinate any audits required by funding agencies or authorities; provide required documentation and assistance to Finance and internal audit staff for internal and external audits of government-funded activities.
- Working with the Office of Sponsored Programs (OSP), provide training, guidance and technical assistance to Principal Investigators and Program Managers to ensure compliance with OMB Uniform Guidance, State or local requirements and University policies, procedures, and performance standards.
- Prepare miscellaneous and correct journal entries as required.
- Prepare schedules needed for external and internal auditors.
- Provide historical data and projections for short- and long-term planning.
- Develop internal and external reports, policies, and procedures.
- Participate in the development and administration of budgets, as necessary.
- Support other departments, faculty, staff, and administrators, as necessary. Provide information, reports, training, and other technical support, as necessary.
- Work with the University Controller to maintain and enhance reports, procedures, and fiscal programs.
- Manage special projects.
- Protect the University against adverse actions in area of responsibility.
- Develop security procedures for the protection of university data and assets.
- Assist Controller with financial related functions as requested.
Other Duties And Responsibilities
- Perform other duties as assigned and/or requested.
Qualifications/Requirements
EDUCATION:
- Regionally accredited bachelor’s degree in business administration, accounting, or other related area.
Experience
- 3-5 years of relevant experience of which two years should be relevant senior level in financial or accounting.
- Previous experience in university or non-profit organization and grants.
- Grant and restricted accounting, NIH, federal funding, preferred.
Knowledge/Ability/Skills
- Ability to assemble, analyze, and evaluate accounting and financial data.
- Ability to work under pressure and adhere to strict deadlines.
- Ability to prepare clear, concise, and appropriate oral and written reports.
- Ability to conduct professional presentations.
- Ability to work with all levels of personnel.
- Ability to develop strong working relationships with others.
- Ability to work independently with minimal support and supervision.
- Strong knowledge of accounting principles, applicable rules, laws, and other regulations.
- Strong computer skills including MS Excel, Word, PowerPoint and Access.
- Familiarity with Great Plains and FRx software, preferred.
Complexity
- The ability to perform complex work with attention and care, including high level review, analysis, and interpretation, complex research, and preparation/presentation of complex verbal and written reports is paramount to success in this position.
Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.
Work Environment
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- No unusual working conditions.
Mental Demands
- The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Frequent variety of unrelated tasks. Constant calculating interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.
Special Requirements
- Ability to work effectively with a diverse community.
As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU Covid-19 requirements as described on the CDU Covid-19 webpage. Please visit the CDU Return to Campus website https://www.cdrewu.edu/covid-policy/ or email the Campus Nursing Office at nurseofficer@cdrewu.edu.
Excellent benefits: Medical, dental, vision, retirement plan, vacation accrues on first day of employment, wellness programs, 17 paid holidays per year, up to 16 hours of paid time off to participate in community service and much more.
Full Time
EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.
Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.