Fiscal – Grant Accountant

Crystal Stairs:

Improving the Lives of Families through

Child Care Services, Research, and Advocacy

Crystal Stairs is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations.

Fiscal – Grant Accountant

We are seeking a Grant Accountant that will be responsible for preparing financial reports and providing analysis for contracts and grants including Head Start, Early Head Start, Child Care Partnership, Child and Adult Food Program, as well as other funding sources to support the program. The position will assist with budget preparation for funding applications, perform routine accounting tasks, monitor budgets, and track non-federal share (in-kind) contributions.

Responsibilities / Essential Functions

  1. Prepare monthly, quarterly, and annual financial reports for funders, Policy Council, and program management.
  2. Monitor expenditures and budgets for assigned contracts/grants, reporting inconsistencies with the approved budget to the Sr. Grant Accountant and Head Start Director.
  3. Assist with developing budgets and prepare reports, having developed a good understanding of the Performance Standards, Head Start Act, Administrative and Cost Principles for federally funded programs, other funding source requirements, and operational policies.
  4. Prepare monthly Head Start, Early Head Start, and Child Care Partnership fiscal reports, federal SF-425, SF-428 and SF-429 reports, CACFP monthly claims and other reports as required by funders. Also prepare internal and ad hoc reports as needed.
  5. Assist with grant close-out activities, including reconciliations, final invoices, financial status reports, liquidations, and submitting timely and accurate reports.
  6. Prepare weekly cash drawdowns to meet agency policies and funding regulations.
  7. Assist with the review of accounts payable transactions for correct expense codes, cost allocation, funder approval, allowability, allocability, and reasonableness. Work with the program team to ensure these principles and understood.
  8. Assist with the preparation of the annual financial audit and funder monitoring reviews.
  9. Create reports in accounting system to ensure program management has access to requested financial information and reporting to assist with management of the contract/grant and budget.
  10. Attend department and Head Start Fiscal training as required.
  11. Attend or present at monthly Policy Council meetings to provide financial reports and other updates.
  12. The Fiscal Grant Accountant may be assigned other tasks in support of department and agency goals

The Skills You Possess

  • Passionate about our cause with an incredible work ethic
  • Strategic and Analytical
  • Willingness to be trained and support others
  • Proactive problem-solver

Education and Experience

  • Bachelor’s degree in accounting or finance, or in business with an emphasis in accounting or finance. Extensive related work experience in accounting may be substituted for college education.
  • Minimum of two years of work experience in accounting or finance, including general ledger reconciliations and financial statement preparation; Preferred experience in non-profit accounting, financial reporting and budgeting for government funded contracts and grants.
  • Knowledge of GAAP, Uniform Administrative Requirements and Cost Principles, budgeting, cost allocation, and non-profit accounting; strong computer skills, including intermediate knowledge of Excel and must know how to use vlookup, sumif, and linking
  • Must have strong computer skills with proficiencies in using computerized accounting systems and must have intermediate level of experience using MS Excel with the ability to import/export data and manipulate in Excel for reporting purposes
  • Knowledge of fund accounting systems and the Federal Uniform Guidance, a plus
  • Preferred experience using Finance Edge NXT.

Total Package of Benefits

  • Medical/ Dental/ Vision/ Life and Pet Insurance
  • 401k Matching Options
  • Flex Spending
  • Pre-paid Legal Services
  • Sick and Vacation Time
  • Paid Holidays
  • Training Days/Staff Development
  • Opportunity for Advancement
  • Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM

Crystal Stairs, Inc. is committed to building and sustaining a fully vaccinated, diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

For more information about Crystal Stairs, please visit our website at:

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