Accounting Manager
Essential Job Function
Responsible for managing general accounting functions to include activities related to accounts receivable, accounts payable, cash management and general ledger. In addition, the Accounting Manager must prepare and update monthly financial statements. The Accounting Manager must have extreme attention to detail with constant observation on the overall financial condition of the company. With the assistance of the President, Founder & CEO- Karen Murphy O’Brien & Brett O’Brien, this person will oversee the financials for the company’s owners.
Key Responsibilities
Finance
- Oversee update of cash flow projections on a daily basis
- Update the collections report on a continuous basis
- Follow up with past due clients
- Email all client invoices, including all necessary reimbursable documentation, if necessary
- Make corrections and edits to existing invoices
- Generate custom invoices for applicable clients
- Tie out the tax document on a monthly basis
- Review all client invoices before being mailed to the clients
- Respond to client requests concerning invoices
- Generate invoice reconciliation reports
- Administer all aspects of retainer billings
- Review all reimbursable expenses on a monthly basis to ensure accuracy
- Print checks for payments to vendors/employees on a semi-monthly basis
- Make accounts payable decisions with final approval from the President
- Meet with President, Founder & CEO’s on a monthly basis to ensure all tax documentation is up to date
- Assist with yearend close and tax return preparation
- Act as back-up for the President, when necessary
Finances for Owners
- File all check payments and credit card statements with receipts and financial documentation
- Process emergency checks
- Gather cash from bank, as needed
- Give Karen a copy of all BERs for reimbursement to her personal checking account
Payroll
- Prepare the semi-monthly company payroll, including new business commissions, employee referral commissions, anniversary money, new business contest winnings and insurance changes
- Maintain all employee vacation and sick day schedules including deductions for unpaid vacation days
- Enter sick time in payroll
- Prepare final paychecks for terminated employees
General Operations
- Schedule travel for all non-employees
- Approve all travel for employees via concur
- Track and verify client travel reimburseables