EXECUTIVE ASSISTANT
Job Description:
At URBANE SOCIETY, we thrive when our people thrive.
We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership.
The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.
He/She will have previous experience working in an office environment, performing administrative duties and providing support to management.
Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.
Objectives of this Role:
With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
Maintain and refine internal processes that support to the highest
– ranking executives company-wide, coordinating internal and external resources to expedite workflow
Manage communication between upper management and contractors, liaising with internal and external executives on various projects and tasks
Plan and orchestrate work to ensure the CEO’s priorities are met, organizational goals are achieved, and best practices are upheld
Daily and Monthly Responsibilities
Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, client management, and other company logistics
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to CEO and stakeholders
Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Organize team communications and plan events, both internally and offsite
Skills and Qualifications
4 years experience in administrative role reporting directly to upper management
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Proficiency in G-Suite and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep company confidences
Preferred Qualifications
Experience developing and overseeing internal processes
Thrive in fast paced environments with an innovative mind set.
Job Types: Full-time, Part-time, Contract
Pay: $30,473.00
– $60,996.00 per year
Schedule:
Monday to Friday
Weekend availability
Education:
Associate (Preferred)
Experience:
Microsoft Powerpoint: 1 year (Preferred)
Microsoft Excel: 1 year (Preferred)
Work Location: One location