Client of AppleOne seeks to hire an Executive Assistant to support the corporate executives. This is a direct hire opportunity and located near Westwood. The position is full-time, on-site and will target pay around $80-90K range. I do have some wiggle room on the salary.
This company is a Construction company, and tasks will include:
- Input & maintain new jobs, budgets, & contracts in Yardi Job Cost for TI?s & CM/MF IM3?s
- Code invoices and send to AP for processing
- Verify accuracy of invoices & request any necessary revisions
- Work with vendors to collect proper paperwork needed in order to process invoices
oLien releases, close-out documents, signed CO?s, COI?s, W9?s
- Track TI overages, invoice the Tenant, and request for the charge to be posted to their rent statement
- Keep the Director of Construction?s TI project trackers accurate
- Code & sign off on PCARD purchases for 6 employees
- Update Accounting?s Cash Flow Tracker with current budgets and costs spent to date
- Send out monthly TI/Landlord Work reports
- Work with Construction & Operations during quarterly distributions to determine revisions needed
- Review & process TI Allowance reimbursement draw requests for Tenant performed TI?s
- Provide the CM?s & Construction Director with a project?s financial breakdown whenever requested
- Work with the Construction Director to approve new jobs and budget revisions in Yardi
- Review Lease language for Landlord obligation on TI?s
- Prepare PO?s, Notices of Non Responsibility, and initial contract drafts
- Track preliminary lien notices
- Provide year-end accrual support
- Misc. administrative work when requested
For immediate consideration, please reply to this ad with your updated resume and Stacey ill contact you with further details.
AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
0-1 years