Department ALUMNI RELATIONS (UA-ALUM-IUBLA) Department Information The Indiana University Alumni Association (IUAA) activates and supports the global alumni network
– encouraging alumni to grow a lifelong connection with Indiana University, and inspiring their ongoing generosity toward each other and the university.
As we pursue our mission, a core set of values guides our approach.
Collaboration : we work together to achieve common goals.
Commitment : we serve each other, our alumni and the university with professionalism and integrity.
Inclusion : we work to create an inclusive culture that is committed to diversity, belonging, and equity.
Pride : we share and celebrate the best of the past, present, and future of IU.
The award-winning IUAA marketing department develops marketing strategy and creative for internal content and programs such as Homecoming, IUPUI Regatta, the Indiana University Alumni Magazine (published biannually), IUPUI Alumni Leaders Awards, and our monthly e-newsletter, Alumni Insider.
A highly collaborative team, we engage with IU’s 729,000 alumni through editorial and promotional content.
Job Summary The Project Management Specialist is a critical member of the alumni marketing team and is responsible for understanding our methods, marketplace, and audience to shape and promote the services and products of the IUAA.
Typical projects include: video, photography, websites, print brochures, advertisements, signage, and other marketing products.
This work is done collaboratively, advancing IUAA’s mission and adhering to the IU brand guidelines.
In addition, this role’s primary workspace is in the IUPUI Office of Alumni Relations in Indianapolis, while many marketing and internal partners are in Bloomington or work remotely.
This role manages projects from start to finish, ensuring they are completed on time and within budget.
Using our online project management tool, they develop project plans and analyze, track, forecast and report on project metrics and shortfalls.
They identify, resolve, or escalate operational problems and minimize delays for completion when needed.
Drives execution of day-to-day tasks with the creative team on multiple projects at a time, ensuring they have the information needed to perform the task and that quality assurance steps have finished before publishing.
Managers lead meetings with both our internal partners and the marketing team, which requires making decisions on-the-fly and working autonomously with little oversight on daily work.
Maintains constant communication with partners, marketing team, and vendors.
Qualifications EDUCATION Required Bachelor’s degree in a relevant field.
WORK EXPERIENCE Required 2 years of experience in project management, as an account representative, or in a related field.
Combinations of related education and experience may be considered.
SKILLS Required Excellent organizational skills.
Proficient communications and relationship skills.
An acute attention to detail.
Ability to learn and use basic computer software.
Maintains a high degree of professionalism.
Demonstrated time management and priority setting skills.
Ability to build strong relationships.
Possesses flexibility to work in a fast paced, dynamic environment.
Preferred Experience working with a creative and/or content team.
Understanding of and experience using Adobe Creative Cloud software, particularly InDesign, Photoshop, and Illustrator.
Demonstrated proficiency and experience with a web content management system.
Experience with an email service provider such as Salesforce, iModules, or Constant Contact.
Experience with a web-based project management system such as Workfront, Basecamp, or Trello.
Working Conditions / Demands This position requires the ability to effectively communicate and operate a computer and other standard office productivity equipment.
The position involves sedentary work as well as periods of time moving around an office environment and the campus.
The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location This position is will primarily work from our Indianapolis office and may require travel to Bloomington for meetings.
Job Classification Career Level: Temporary FLSA: Nonexempt Job Function: Temporary Hourly Job Family: Temporary Regular Click here to learn more about Indiana University’s Job Framework.
Posting Disclaimer Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.).
If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date.
This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.
To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Beginning with the fall 2021 semester, all Indiana University students, faculty, and staff will be required to be fully vaccinated for COVID-19 as a condition of enrollment / employment.
To learn more about this requirement, view our COVID-19 vaccine information page .
Equal Employment Opportunity Indiana University is an equal employment and affirmative action employer and a provider of ADA services.
All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.
Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX.
Questions or complaints regarding Title IX may be referred to the U.S.
Department of Education Office for Civil Rights or the university Title IX Coordinator.
See Indiana University’s Notice of Non-Discrimination here which includes contact information.
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You may also request a physical copy by emailing IU Public Safety at iupsiu.edu or by visiting IUPD.
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