Executive Assistant to Founder/CEO of Beauty Wellness Brand
LA Based
Up to 180K DOE plus Benefits
The CEO of a well-known beauty and wellness brand is looking for a highly-organized, enthusiastic, and seasoned Executive Assistant to work directly with the Founder and CEO, and the Operating Team . This person must possess strong business judgement and communication skills needed to interact with a variety of people and job functions, internally and externally. This individual will both embody the culture of the company and act as an extension of the CEO and Operating Team in terms of voice, judgment, and decision making. MUST be able to travel extensively wiht client, be able to keep pace with someone who is multi faceted and moves quickly. Seeking someone who is RAZOR sharp at all times, enjoys the industry but is also super low key in their own style and taste. PLEASE have 5 years of C level experience preferably for one CEO
Responsibilities:
? Prioritize, maintain, and manage the CEOs email inbox. This includes drafting internal and external communication on behalf of the CEO and Operating Team.
? Coordinate complex international and domestic travel logistics including trip itineraries, flight bookings, hotel reservations, car services, and activity planning.
? Execute day-to-day administrative tasks including document organization, arranging shipments and handling deliveries, processing expenses and updating contacts
? Work closely with other Executive Assistants across company to ensure seamless communication between company leaders
? Track and submit monthly expense reports for the CEO.
? Partner with the CEO on key meetings (e.g., Operating Team Meetings, Company-wide Meetings) setting agendas, preparing materials, and sending out recaps and tracking follow ups.
? Plan Operating Team off-sites and events, both virtual and in-person) including drafting agendas and organizing logistics.
? Create systems to maximize productivity for the CEO and Operating Team, enabling them to do their best work
? Develop, implement, and update scalable office policies and procedures
? Work on ad-hoc projects as requested by the CEO and Operating Team.
? Expertly manage day-to-day internal and external scheduling, coordination, and meeting logistics, providing best in class support; often with little oversight and making judgements based on known priorities of the CEO and the business
? Schedule and oversee personal appointments, and take care of other highly leveraged personal tasks to support the CEO.
? Manage the CEOs Family Office, this includes oversight of all personal finances in partnership with her personal team of bankers and portfolio managers on asset administration and strategy.
? Anticipate needs and identify problems proactively, looking around corners for solutions and leveraging existing resources in problem solving
Qualifications:
? 10+ years of experience in an Executive Assistant position supporting C-Suite executives and entrepreneurs
? Ability to prioritize effectively in a fast-paced environment
? Excellent written and verbal communication skills
? Proven ability to have the utmost discretion when handling confidential and sensitive personal and business information.
? Must be located in the New York or LA areas, or be willing to relocate IDEALLY prefer LA