A global law firm seeks a Payroll Coordinator to join their Los Angeles team.
As a Payroll Coordinator at firm, you will perform all activities necessary to process payroll efficiently and accurately including: maintaining related payroll records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updated procedures, and preparing special reports for management.
Responsibilities:
Validating incoming data and requests for all employees throughout their tenure for accuracy and logic, including not limited to: federal/state tax forms pay rate adjustments direct deposit requests leaves of absence processing Kronos timekeeping edits terminations Independently performing manual check processing, data source uploads, ad hoc reporting and queries, garnishment processing, system calculations, employee updates/edits, and tax update testing Validating bi-weekly/semi-monthly/quarterly/annual tax reports for accuracy Assisting the Payroll Manager and Payroll Supervisor with quarterly and annual tax filing for all jurisdictions.
Assisting the Payroll Manager and Payroll Supervisor with W-2 processing and distribution Creating and validating bi-weekly/semi-monthly General Ledger files for upload to 3E accounting software Maintaining YTD balances of the Firm’s salary accounts to ensure correct reclassification of expenses Posting journal entries to reclassify Firm’s expenses Working with the Finance and Accounting Managers to collect and report all firmwide salary data to report in USD and local currencies Partnering with the General Ledger department to assist with account reconciliation Providing pertinent payroll data to help answer all government surveys Presenting analysis of payroll data to CFO, Director of Finance, and Payroll management to explain trends, forecasting, and budget variances Vendor management with third party providers: ADP/WageWorks/MetLife/Kronos/Workers Compensation Partnering with the Global Tax Department to ensure accurate Ex-Patriot tax processing Manually calculating gross up transactions and federal/state withholding tax Reviewing and validating upstream data files before uploading into PeopleSoft Preforming timecard edits and balancing Kronos files to ensure accurate payroll processing Working closely with local and global HR managers to assist with employee processing Working closely with the Global Benefits Department for all Health and Welfare and Leave of Absence processing Partnering with Accounts Payable to facilitate alternative payments Collaborating with Global Partner Draw Coordinator to ensure accurate withholding of Employee Personal Charge deductions Fielding all employee payroll related questions accurately, efficiently, and succinctly Understanding Firm policies and procedures to correctly assess potential risk factors Completing projects on various issues when needed Promoting effective work practices, working as a team member (from filing to presentations), and showing respect for co-workers.
Qualifications:
The successful Payroll Coordinator must have robust knowledge of foundational payroll process and procedures.
Proficiency with PeopleSoft 9.0 or higher and familiarity with ADP stand-alone processes, including Multi Jurisdiction Tax Filing and Garnishment Distribution are desired.
An ideal candidate will display knowledge and proficiency in payroll procedures and tax requirements in multi jurisdictions to accurately assess potential risk factors.
Working knowledge of Kronos Workforce and 3E is a plus.
A Bachelor’s degree in Business Administration or Accounting is required.
Six years of increasingly complex accounting experience may be considered in lieu of Bachelor’s degree.
A minimum of three years of experience working with multi-state payroll with an organization of 1500+ employees as well as experience in exempt and non-exempt employee processing is desired.
Experience working in multiple payroll frequencies preferred is preferred.