· Perform standard clerical tasks as needed (copying, filing, scanning, mailing, etc.)
· Manage front reception desk, answer phones and perform reception functions as needed.
· Monitor and maintain the property maintenance work order system and prepare monthly reports for the Property Manager on the status of tenant work orders.
· Prepare and code vendor invoices weekly for the Property Manager’s approval.
Follow up on any outstanding invoices or incorrect billings and resolve discrepancies in a timely manner.
· Track and file vendor contracts and insurance certificates maintain follow-up system for expirations.
· Assist Property Manager with annual budgets.
· Run reports as requested or required by the Property Manager.
· Prepare and distribute tenant memos and email notifications and assist with the implementation of tenant lease obligations.
· Follow up on all tenant requests to ensure satisfaction.
· Respond to tenant requests and needs and coordinates with the Property Manager to assist in resolving issues.
· Maintain tenant and vendor database.
· Assist with parking validations, card access requests, and fitness center waivers.
· Assist with special projects as requested and required.
EDUCATION AND EXPERIENCE
· BS/BA preferred
· 1
– 2 years of commercial real estate experience and GSA experience a plus
SKILLS
· Strong written and oral English communication skills.
· Strong Excel skills
· Some basic accounting experience.
· Knowledge of general office administration
· Familiarity with basic office equipment: copy machine, fax, printers, etc.
· Intermediate typing and computer skills: Microsoft Word, Outlook
· Proficient knowledge of Microsoft Word, Excel, PowerPoint, and Yardi (or other related property management software)
· Ability to review and understand service contracts and lease documents
HOURS
· 8 am
– 5 pm Monday
– Friday