Position Summary
This position is responsible for managing the Corps’ multi-million-dollar Accounts Receivable (AR) and Unbilled Receivables portfolio for all funding sources including the documentation of contract billing requirements, identification of transactions to be billed, compiling invoice support documentation, performing reconciliation of payments and customer accounts, and after-the-fact compliance reporting.
This position will manage special projects to automate and streamline the Corps’ accounts receivable workflow by identifying areas for performance improvement and integrating processes that support measurable continuous improvement.
This position will also spearhead the Department’s initiative to implement a continuous billing operational model to ensure steady cash flow streams.
Other job-related duties may be assigned, as needed.
Essential Responsibilities
Manages the AR customer billing process including the allocation, coding, input, and tracking of all receivables.
Responsible for the creation of government reimbursement-based invoices and supporting documentation.
Manages the AR payment receipts process including the coding and depositing of cash, checks, and ACH payments.
Responsible for the proper recording of receivable transactions in the Corps’ financial software, Sage Intacct, based on Generally Accepted Accounting Principles (GAAP).
Manages the outstanding receivables portfolio through positive communications with funders and business partners.
Serves as the point of contact for responses to funder inquiries on invoice support documentation.
Manages accounting personnel, as needed to achieve departmental goals.
Monitors, analyzes and reports the collection of funds on a weekly basis.
Uses statistical analysis to develop weekly, monthly, and quarterly cash receipts forecasts.
Assists the CFO with the monthly revenue forecast based on estimated Accounts Receivable and Unbilled Receivables billings.
Coordinates and leverages work efforts with the General Ledger and Accounts Payable areas to streamline departmental work-flow processes.
Performs day-to-day financial transactions including financial and statistical analysis and posting journal entries to the General Ledger.
Reconciles customer payment activity to accounts in the General Ledger; researches and follows up on discrepancies and makes correcting entries.
Coordinates with other Accounting & Finance personnel to complete the financial month
– and year-end close activities and reconciliation.
Works with CFO to determine most effective procedures and drafts Accounts Receivable policies and procedures.
As appropriate, assists in the implementation of such policies and procedures Acts as liaison with auditors to provide accounting information and respond to their inquiries throughout the year.
Gathers and analyzes receivables data and prepares various regular and special accounting reports as scheduled or requested.
Performs other duties as assigned.
Minimum Requirements/Qualifications
Understanding of Generally Accepted Accounting Principles (GAAP) and current non-profit accounting practices.
Strong math and research skills.
Strong time management skills and a high level of attention to detail.
Ability to accurately and efficiently analyze data.
Ability to prepare concise, logical and grammatically correct documents, reports, and presentations.
Intermediate level of computer skills (Microsoft Office environment) including Excel, Word, PowerPoint, software and Internet research Demonstrate excellent communication and presentation skills (verbal and written), characterized by actively listening and ensuring respectful two-way communication.
Demonstrate a high level of accountability, responsibility, and dependability.
Demonstrate teamwork through cooperation and collaboration with others.
Demonstrate a positive attitude, self-discipline, and self-awareness.
Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.
Ability to explain policies, procedures, directions and represent the Corps’ philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public.
Ability to structure tasks, establish priorities and set goals.
Ability to balance competing priorities and multiple stakeholders.
Ability to work independently.
Ability to keep information confidential.
Uses good judgment, evaluates alternatives in the achievement of quality outcomes.
Passion for the Corps and ability to articulate its mission.
Required Education And Experience
Bachelor’s degree in Accounting AND 2-4 years in a comparable role including previous experience in a mid-size to large non-profit.
AND knowledge of Sage Intact software; CPA certification, desired; Experience with reimbursement-based funding is a plus.
Other Duties and Requirements
May be required to adjust work schedule to work earlier/later hours and/or weekends to accommodate the need of the projects.
Pass a post-offer drug/alcohol screen test before commencing employment (required to submit for the drug/alcohol screening at a company designated facility).
Pass a post-offer Live Scan (fingerprint/background clearance-Department of Justice) before commencing employment.
California Class C Driver’s License, validation of driving record for commercial policy insurability per the requirements of the state of California.
Occasional use of private vehicle for company purposes; validation of driving record and approval of commercial policy insurability is required in conjunction with proof of personal minimum liability insurance coverage per the requirements of the State of California.
Mileage will be reimbursed at the Internal Revenue Service (IRS) standard mileage rate.
Reference checks will be conducted; employment is contingent upon receipt of acceptable references.
salary and benefits
Salary $69,000
– $74, 469 annually (reflects the entire salary range).
A starting salary higher than $69,000 per year is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale (hourly rate range).
Medical, Dental, Vision Benefits Vacation, Sick and Personal Holiday Benefits
internal application procedure
Internal applicants must review the Transfers/Promotions guidelines and complete a LA Conservation Corps Transfer/Promotion Career Opportunity Application within three (3) working days of the “Posting Date.” This information can be requested from the Human Resources Department.
The internal application should be submitted to Human Resources by the Internal Closing Date or within three (3) working days of the “Posting Date.”
Externalapplication procedure
Complete application and provide resume and cover letter at www.lacorps.org.
The Los Angeles Conservation Corps only employs individuals who are lawfully authorized to work in the United States.
Based upon a review of your application and supportive information, applicants will be considered for the interview portion.
The interview will cover education and experience requirements.
Applicants who need reasonable accommodations to apply or interview for this position must notify Human Resources at least four (4) business days before the closing date of the position or, if applicable, at the time an interview is scheduled.
AA/EEO Statement
It is the policy of LA Conservation Corps to seek and employ qualified workforce at all locations, job sites, and facilities, and to provide equal employment opportunities for all applicants and employees in recruiting, hiring, placement, training, compensation and benefits, promotion, transfer, and termination.
LA Conservation Corps
Equal Opportunity Employer
www.lacorps.org