CDU Strives for EXCELLENCE! Join a team of diverse professionals and start your career today with Charles R. Drew University of Medicine and Science. We are seeking extraordinary and dedicated individuals to achieve the mission that drives us all: to cultivate diverse health professional leaders are dedicated to social justice and health equity for underserved populations…. As a member of CDU faculty, or staff you’ll achieve EXCELLENCE in a welcoming community of passionate medical school professionals.
At CDU we are seeking a talented Program Assistant.
Under direct supervision, performs varied standard and advanced secretarial duties and provide administrative support to the department and faculty members.
Essential Duties
Essential Duties and Responsibilities:
• Provide student and faculty support during the didactic year and orientation; the clinical year; graduation; transition period; and admissions as per programmatic guidelines.
• Provide confidential, administrative support. Maintain calendar, and make the conference, travel, and lodging arrangements. Schedule meetings, arrange logistics, and prepare materials. Attend meetings and take minutes.
• Coordinate the preparation, development, and production of major documents, such as proposals, manuscripts, and accreditation reviews. Coordinate efforts or contributions of multiple staff and/or faculty.
• Oversee all clerical and administrative support functions. Compose and produce business correspondence, reports, and related materials. Collect and organize data and determine appropriate formats for displaying results. Execute special projects, monitor deadlines, and initiate follow-up.
• Ensure confidentiality and control access to sensitive information. Maintain confidential files ensuring quick retrieval.
• Serve as an internal resource to faculty, administrators, and others. Respond to inquiries and requests for information requiring knowledge of departmental and University policies and procedures.
• Oversee and facilitate human resources administration procedures and documentation for the College. Coordinate recruitment planning and searches.
• Act as primary contact with telecommunications, information systems, vendors, travel services, and facilities as needed.
• Assist with department budget preparation and monitor budget expenditures.
• Order and maintain office supplies.
• Represents the office as appropriate in its relationships with the University, community, government agencies, professional societies, and similar groups; establishes and maintains rapport with respective clinical affiliations.
• Provide administrative support for SON student orientation activities.
Required Qualifications
EDUCATION:
• Regionally accredited associate’s degree required; and/or equivalent of combined education and experience in the related field. Bachelor’s degree is preferred.
EXPERIENCE:
• 3 – 5 years’ experience with developing/modifying, or supporting a University program is preferred.
• Experience with software technology, strong technical aptitude and Microsoft outlook proficiency is required.
Minimum Requirements
• Exceptional organizational and time management skills
• Ability to analyze and solve problems.
• Ability to communicate effectively, both verbally and in writing.
• Ability to create, compose and edit written materials.
• Ability to gather data, compile information and prepare reports.
• Ability to make administrative/procedural decisions and judgments.
• Ability to supervise and train clerical staff.
• PC proficient with working knowledge of PowerPoint, Access, and Word.
• Database management skills.
• Records maintenance skills.
• Detail oriented.
• Skills in organizing resources and establishing priorities.
Special Requirements
• Ability to work effectively with a diverse community.
For more information and to apply, https://jobs.cdrewu.edu/postings/3966
At Charles R. Drew University of Medicine and Science, our employees’ well-being is important to us. CDU continues to offer generous health and wellness benefits to help employees stay healthy and provide financial protection against high medical costs. The program incorporates a variety of benefit plans from which employees can choose. The following summary provides a brief overview and high-level summary of the benefits that may be available as a member of the faculty or staff working at least 20 hours per week in a regular or conditional position at Charles R. Drew University of Medicine and Science. For more information, visit https://www.cdrewu.edu/academics/facultystaff/Offices/Benefits
Charles R. Drew University is an Equal Opportunity Employer
Type: Full-time.