About the Organization Clean Power Alliance (CPA) is Southern California’s locally operated non-profit default electricity provider for 32 communities within Los Angeles and Ventura counties and the 5th largest electricity company in the State of California.
We provide clean renewable energy at competitive rates to over three million residents and businesses through approximately one million customer accounts.
Description
Who We Are
Clean Power Alliance (CPA) is Southern California’s locally operated non-profit default electricity provider for 32 communities within Los Angeles and Ventura counties and the 5th largest electricity company in the State of California.
We provide clean renewable energy at competitive rates to over three million residents and businesses through approximately one million customer accounts.
What You’ll Do
CPA is seeking an experienced, detail-oriented, and enthusiastic administrative professional to join our growing team as Office Manager.
The Office Manager will develop and maintain high standards for CPA’s headquarters and ensure an efficient working environment for our team and positive image for our brand.
The Office Manager will organize office operations and procedures, establish and administer company policies and practices, and provide general office support to ensure smooth operations of the office.
Who You’ll Work With
The Office Manager reports to the Director of Technology, Data, and People, who currently manages CPA’s administrative services.
You will work closely with all CPA staff and ensure the smooth functioning of the CPA office.
Commitment to Diversity
At CPA, we value diversity and are committed to creating an inclusive environment for all employees.
We represent a diverse customer base and intend to hire employees that reflect our communities.
Clean Power Alliance provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Culture
CPA fosters a culture of open communication, responsibility, and intellectual curiosity.
As a small team that has quickly built the largest Community Choice Aggregation program in the country, high levels of trust, collaboration, and mission alignment are key factors in success.
We value fact-based creativity in our work, accountability with our stakeholders, and promote ethical engagement and diversity with our brand.
Successful Candidates Must Demonstrate the Following Abilities:
Be a strong writer who can write compellingly and clearly Enjoy engaging with passionate internal and external stakeholders Have a high tolerance for uncertainty but know how to bring things to resolution Have a strong work ethic and be comfortable taking initiative/working in a fast paced, start-up environment Work well on diverse teams and with consultants Be able to interpret and explain policies, procedures, and regulations Be able to organize and carry out projects with minimal instruction, compose correspondence independently based on policy and guidelines and maintain complex records
Duties and Responsibilities
General Office Support: Serve as point person for maintenance, mailing, shipping, supplies, equipment, bills, errands, and all other office needs, including interactions with on-site property management, building landlord, and security.
Responsible for developing and implementing and overseeing adherence to office policies and procedures to guide the operation of the office, including COVID-19 protocols.
Maintain inventory, anticipating supply needs and managing supply order/procurement process.
Compose a variety of correspondence often of a highly confidential or sensitive nature.
Provide support to group meetings and conferences by ensuring all Conference Rooms are prepared for meetings.
Responsibilities may include arranging meetings, including logistics, and all necessary materials.
Manage contract and price negotiations with office vendors or service providers.
Implement procedural and policy changes to improve operational efficiency.
Prepare operational reports and schedules to ensure efficiency.
Design and implement filing systems; ensure filing systems are maintained and current.
Ensure security, integrity and confidentiality of data.
Continual analysis and monitoring of internal processes.
Coordinate with IT department on distribution and maintenance of office equipment.
Maintain a safe and secure working environment.
Answering questions about the organization and other information as needed; assisting receptionist as needed by welcoming on-site visitors, determining nature of business and announcing visitors to appropriate team members; and monitoring visitor access when required according to Company standards.
Serve as a point of contact for internal staff for administrative inquiries.
Record Keeping: Make appropriate recommendations for changes in updating clerical, secretarial and administrative office procedures, as necessary.
Organize and maintain office files, including correspondence, records, etc., following up with internal or external stakeholders on pending matters and ensuring retention of reliable data.
Legal: Collaborate with the General Counsel and other staff to meet the legal requirements related to public records, governance, or other legal requirements as may be directed by the General Counsel.
Administrative (Until all Administrative Positions are filled):