SummaryThe VA Greater Los Angeles Healthcare System (GLA) is currently recruiting for one (1) File Supervisor to work in Health Administration Services Los Angeles, CA.
The incumbent serves as full-time Supervisor of the File Room Unit, this unit includes the paper file room, document imaging and importing, record retirement and archive duties.ResponsibilitiesDuties include but are limited to: Provide administrative and technical supervision/direction of the service.
Recruits and hires subordinate staff members in line with merit staffing procedures and equal employment opportunity guidelines.
Assign work to staff and provides technical and policy direction to their efforts.
Review completed work of the staff and provides feedback to encourage top performance to enhance an atmosphere of team work in the office.
Plan training and development with subordinate employees to assure they acquire and maintain both technical competencies in their fields and cross training in related fields.
Evaluate the work performance of subordinate staff members and recommends appropriate awards to enhance effective performance or takes action to deal within adequate performance, through counseling, training, coaching and other means.
Resolve staff complaints concerning working conditions and related matters, and provides referral services, if necessary, to employees who develop personal problems that interfere with effective performance or undermine work group cohesiveness.
Integrate activities of the office into the overall programs and takes actions, as necessary, to make the office a positive contributor to accomplishment of the VA’s mission.
Conduct administrative support functions at the Greater Los Angeles VA Health Care System Medical Records Committee meetings to include, writing the meeting minutes, sending our meeting reminders, and action items.
Run the medical record timeliness and delinquency rep01is.
Prepares the reports with a cover letter for distribution to Service Chiefs and medical records committee Chair at the direction of the Assistant Manager and Manager, HIM.
Communicate with clinicians and providers, Service Chiefs through HAS Leadership on medical records issues.
Provides on-going medical records policy and technical training to services outside HAS.
Participate in lean ( quality) initiative.
Uses lean principles and analytic tools for process
· improvement within HAS.
Analyze patient documents against regulatory requirements to ensure documents meet legal requirements and are adequate for filing to CPRS.
Takes appropriate actions if medical record contents are not adequate, accurate, timely, and/or reliable.
Work Schedule: 8:00 am
– 4:30 pm; Mondays to FridaysTelework: Not AvailableVirtual: This is not a virtual position.Position Description/PD#: File Supervisor/PD11670ORelocation/Recruitment Incentives: Not AuthorizedFinancial Disclosure Report: Not requiredRequirementsConditions of EmploymentQualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/13/2021.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
For a GS-07 position you must have served 52 weeks at the GS-06.
The grade may have been in any occupation, but must have been held in the Federal service.
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.
In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below: Specialized Experience: In addition to meeting the time in grade, you must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization.
Examples of specialized experience would typically include, but are not limited to: Managing personnel, Timekeeping experience, Provide training and customer service Knowledge of medical records You will be rated on the following Competencies for this position:Administration and ManagementCustomer ServiceManages and Organizes InformationManages Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week.
Part-time experience will be credited on the basis of time actually spent in appropriate activities.
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work requires physical exertion such as prolonged periods of standing, bending, reaching, and lifting moderately heavy items such as record boxes.
For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.EducationThere is no educational substitution at this grade level.Additional InformationVA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.
This position may be authorized for telework.
Telework eligibility will be discussed during the interview process.
Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
VA may offer newly-appointed Federal employee’s credit for their job-related non-federal experience or active duty uniformed military service.
This credited service can be used in determining the rate at which they earn annual leave.
Such credit must be requested and approved prior to the appointment date and is not guaranteed.
Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities (i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities), and/or Disabled veterans with a compensable service-connected disability of 30% or more.
Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies.
To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.
To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job.
Information about ICTAP and CTAP eligibility is on OPM’s Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.
The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.
Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
For more information on the “Who may apply” eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
If you are unable to apply online view the following link for information regarding an Alternate Application.