Accounts Payable Specialist (Bilingual)

March 29, 2021March 29, 2021 | | 0 Comment | 12:30 am

GOAL : Full-Time Accounts Payable Clerk to assist the Financial Department with invoice preparation and entry, check writing, vendor maintenance. The position will process a large number of transactions and as such needs to be efficient and accurate.

PRINCIPLE DUTIES/ RESPONSIBILITIES :

  • Excellent spreadsheet and reconciliation skills are a must
  • Ability to manage records of multiple companies and assist with intercompany transactions
  • Prepare vendor invoices for input into the Accounts Payable system
  • Responsible for the accurate and timely input of vendor invoices into the Accounts Payable system following the departmental procedures
  • Field vendor questions, research paperwork, check voucher status and work with the vendor to resolve issues
  • Review vendor statements and follow-up on all open issues Maintaining vendor records and 1099 information
  • Work with the Controller and provide detail and/or copies of invoices they need to support the transactions in the general ledger
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Purchase order process
  • Perform all related duties as requested

QUALIFICATIONS:

  • Minimum 3 years prior A/P experience.
  • Attention to detail and good organizational skills.
  • Experience using financial systems.
  • Must possess high standards of ethics and integrity.
  • Good communication skills.
  • Basic computer skills, data entry, and 10-key required.

WORKING CONDITIONS/ ESSENTIAL PHYSICAL DEMANDS :

Job Requirements:

  • Account payable invoices for accuracy
  • Maintain all accounts payable reports, spreadsheets and accounts payable files
  • Reconcile monthly the accounts payable general ledger accounts to outstanding accounts
  • Input approved invoices and produce accounts payable checks
  • Must be fluent in both English and Spanish
  • Maintain all accounts payable files
  • Manage the accounts payable process
  • Prepare accounts payable checks and reports
  • Maintain verified accounts payable records
  • Maintain all accounts payable reports, spreadsheets and corporate accounts payable files
  • Approving vendor invoices for payment
  • Generate accounts payable and refund checks
  • Perform various accounts payable in order to analyze all accounts payable invoices for validity and accuracy
  • Perform full-cycle accounts payable duties
  • Provide timely and accurate payment processing by processing accounts payable checks
  • Maintain accurate accounts payable records in SAP
  • Ensure that all accounts payable data
  • Maintain accounts payable reports, spreadsheets and corporate accounts payable files
  • Reconciling monthly statements and related transactions
  • Maintain all accounts payable records and vendor files
  • Manage maintenance of accounts payable records
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