We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting daily operations and ensuring efficient office management. This position requires strong organizational skills, excellent communication abilities, and a commitment to providing exceptional customer support. Bilingual candidates, particularly those fluent in Spanish, are highly encouraged to apply.
Duties
– Provide administrative support by managing schedules, coordinating meetings, and organizing travel arrangements.
– Handle customer inquiries and provide assistance with a focus on delivering outstanding service.
– Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
– Manage office supplies
– Answer phones and handle in-person inquires.
– Utilize Microsoft Office, Adobe and DocuSign.
– Prepare reports, presentations, and correspondence as needed.
– Maintain a clean and organized office environment to promote productivity.
Experience
– Previous experience as a receptionist or in a similar administrative role is preferred.
– Proficient in office management practices, adobe and DocuSign.
– Strong data entry skills with attention to detail.
– Bilingual proficiency (Spanish) is a plus, enhancing communication with diverse clients.
– Excellent organizational skills with the ability to prioritize tasks effectively.
– Strong verbal and written communication skills are essential for this role.