Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.
We are currently seeking a Billing Analyst to work in our Los Angeles office. Our Billing Analysts’ staff are integral members of our finance teams. It is business imperative that we continue to hire and develop highly engaged skilled professionals that will provide consistent billing and financial support for our business and our project managers/directors.
Responsibilities:
• Effectively communicate with Project Managers and Project Directors to determine proper costs to invoice for the month
• Prepare client invoices in accordance with company procedures, client requirements and terms and conditions of the contract.
• Review contracts for each new project and setup all templates and procedures to administer invoicing for all new projects
• Record invoices into accounting system
• Reconcile and include, as part of project invoices, sub-consultant billings for fees and reimbursable expenses
• Work with the cash receipts team to reconcile variances that occur in the application of cash and review/clean-up of unallocated cash
• Daily monitoring of cash receipts against sub-contractor billing tracker to release sub-consultant payments under pay-when-paid policy
• Ensure all monthly activity is complete and accurate in the areas of customer billings, accounts payable and related postings to the accounting system
• Assist project team with follow-up and collection of aging invoices
• Demonstrate strong problem-solving skills and the ability to identify and correct quality control issues such as duplicate billing, data entry errors, set up/system errors, etc.
• Ability to monitor key financial metrics on projects, such as aging debts, aging WIP and cash flow
• Assist with monthly forecasting of billings and cash collections
• Special and ad hoc projects as assigned
Desired Skills and Experience:
• 3+ years of relevant experience in billing. Experience in a professional services firm is preferred.
• Experience with billing large scale major government agency projects and/or understanding FAR is preferred.
• Bachelor’s Degree is preferred in Business or related fields.
• Must have a solid knowledge of standard contract terms, including hourly, lump sum, not-to-exceed and how they are applied in the billing process
• Advanced Excel skills are required (Pivot Tables, VLookups, sumif, etc.). Must have familiarity with general accounting software packages
• Strong written and verbal communication skills and the ability to multi-task
• Must be detail oriented with ability to work under pressure and within a team
Hiring Range – The good faith base salary hiring range for this job if performed in San Francisco is $75,000 to $95,000 per year. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco will differ.
Benefits that Work – At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our 401(k) plan with up to 10% company match to help you save for your future.
Flexible Working – We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.
Arup is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of protected veteran, or disability.
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