First Light Property Management, Incs (FLPM) corporate headquarters in located in Manhattan Beach, California. FLPM provides solution-oriented, client-centric property management services to investment property owners (Residential and Commercial) and Home Owner Associations throughout the Greater Los Angeles area. First Light Property Management, Inc hires, promotes and recognizes staff based on the following Core Values:
- Innovation
- Customer Service
- Efficiency
- Dedication to Excellence
The HOA / Community Manager fully accountable for managing a portfolio of Homeowner Associations in the South Bay / Los Angeles area. HOA / Community Manager is providing excellent customer service, oversight of property maintenance and administrative services HOAs and residential/commercial properties with the goal of enhancing the value of each property and striving to achieve the client goals/objectives to the best of their abilities.DUTIES AND RESPONSIBILITIES include, but are not limited to:
- Responsible for creating and distributing Annual Budget Report and Annual Policy Statement to all HOAs, as described and required by the Davis Sterling Act
- Perform on-site common area inspections, identify issues, provide necessary maintenance and/or repair action items.
- Preform inspections for non-compliance matters; Prepare, track and resolve all non-compliance violations
- Monitor and follow up with all delinquent HOA fees and/or rent payments
- Responsible creating and posting all relevant homeowner and/or tenant notices (3 Days, 30 Days, 60 Days, etc.)
- Assist the Board with the preparation of the agenda and attend Board of Director Meetings (often outside of normal business hours).
- Prepare meeting minutes as necessary.
- Prepare board meeting packets
- Develop annual maintenance and administrative calendars. Oversee to completion.
- Respond to Board, Committee and Homeowner request for maintenance, architectural requests, move in/out requests, compliance correspondence, etc.
- Review and understand each HOAs governing documents to guide the Board in the proper and prudent management and maintenance of the community.
- Quality control vendors that perform work at the association and periodic review of their performance
- Review and code vendor invoices to ensure proper classification and meets terms of contract or project
- Prepare work orders for work performed at each association
- Get and provide multiple vendor proposals for all projects over Board agreed upon dollar amount
- Prepare Annual Election mailers and attend Annual Meeting.
- Understand, prepare and submit yearly HOA budgets to HOA Boards
- Participate in annual strategy meeting with Board for short and long-range planning
- Responsible for entering charges to Associates for out-side-of scope activities, per HOA Contract Addendum.
- Responsible for managing the after-hour / weekend emergency calls that are forwarded from FLPMs weekend receptionists.
- Comply with Association and Company policy and procedures
- Performs any additional duties assigned by FLPM Partners
- Manage or assist with the management of residential or commercial properties as assigned by FLPM Partners.
- From time-to-time, must be willing and able to respond to emergency property-related issues after hours and/weekends.
QUALIFICATIONS:
- MINIMUM 3 years prior experience as a HOA / Community Portfolio Manager. CMCA or CCAM preferred and MAJOR plus
- REQUIRED: Proficient knowledge and understanding of Davis-Sterling Act and how it applies to HOA management
- Two years of college REQUIRED, 4-year degree preferred.
- Must be able to able to read, speak and write/type (including proper grammar and syntax) in English at an expert level.
- Must be self-starter with EXCELLENT organizational, time management and prioritization ability
- Strong leadership skills and ability to make informed decisions, as demonstrated by prior experience
- Must be proficient with MS Outlook, MS Word and MS Excel programs and be able to demonstrate this knowledge during the interview process.
- Must be able to pass criminal background check and drug test
- Must exhibit professional appearance and follow dress code standards
- Ability to write concise and effective memos
- Assist HOA Boards with the coordination of reserve studies, as requested.
- Must have solid command of Windows-based computers
- Must be willing to work in a fun, goal-oriented corporate office that is walking distance to the beach
DRIVING/TRAVELING REQUIREMENTS:
- Semi-Frequent need (30% – 40% of the time) to utilize personal transportation to complete various tasks, site inspections, and HOA Board meetings.
- Must have valid drivers license, current automobile insurance and dependable vehicle
COMPENSATION:
Salary $52,000 – 60,000/year to start DOE. Eligible for medical (partial employer contribution of $100) and long-term disability benefits after 90-day probation period. All major holidays are paid days off (including the day after Thanksgiving). Bonuses can be received by bringing in new HOA Properties.
Job Types: Full-time, Contract
Salary: $52,000.00 – $60,000.00 per year
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
- Parental leave
Schedule:
- Monday to Friday
- On call
Supplemental pay types:
- Signing bonus
Ability to commute/relocate:
- Manhattan Beach, CA 90266: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- Associate (Required)
Experience:
- HOA Management: 5 years (Required)
License/Certification:
- Driver’s License (Required)
Work Location: Hybrid remote in Manhattan Beach, CA 90266
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Associated topics: associate director, chief financial officer, chief investment officer, controller, director, finance director, organizational culture, supervise, supply, vice president