Title: Transportation Assistant
COMPANY OVERVIEW: Herbalife is a global nutrition company that has helped people pursue a healthy, active life since 1980. Our nutrition, weight-management and personal care products are available exclusively through dedicated independent Members in more than 90 countries. Our Mission is to change people’s lives by providing the best business opportunity in direct selling and the best nutrition and weight-management products in the world.
POSITION SUMMARY STATEMENT:
Provide general Transportation Department administrative and clerical assistance to Global Transportation Operations Export and Import Operations. On a regular basis, exchanges information, provides support, and interacts with Transportation Management, Transportation Analysts, and Import Analysts.
DETAILED RESPONSIBILITIES/DUTIES:
Assist Transportation and Import Analysts in preparation of documentation required for international shipping (invoices, packing lists, certificates of origin, SLIs, EEIs)
Assists as needed in communications with carriers and Customs Brokers. This includes scheduling of pick-ups with local and interstate trucking companies.
Assist with the processing of freight bills for approval and remittance to Accounts Payable.
Assist in creating and maintaining all shipment files.
Process small packages and envelopes sent via express courier services, utilizing carrier computer systems.
Maintain data entry for Transportation systems in Transportation Management System (TMS), Transportation Activity Report (TARS), Transportation Management Portal (TMP) and Oracle.
Receive, sort, file, and request Certificates of Analysis.
Miscellaneous clerical and administrative support for all levels within the department as needed.
SUPERVISORY RESPONSIBILITIES:
None
QUALIFICATIONS:
Skills:
Required
Proficient in Microsoft Word, Excel, Outlook
Ability to solve practical problems and carry out responsibilities under general supervision
Ability to organize workload for effective implementation
Strong customer and results orientation
Ability to interact effectively at all levels with sensitivity to cultural diversity
Ability to function as an effective team member
Ability to adapt as the external environment and organization evolves
Experience:
Required
Minimum 2 years office experience (typing memos, copying, filing, scheduling appointments, making travel arrangements, maintaining Excel spreadsheets, etc.)
Education:
Required
High School Graduate or equivalent
PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.
Must be able to see, hear, speak, and write clearly in order to communicate with employees and/or other customers
Manual dexterity required.
(Check One by double clicking on the box:)
0Sedentary: Limited activity, no lifting, limited walking 0Moderate: Mostly standing, walking, bending, frequent lifting
1Light: Office work, some lifting, considerable walking 0Arduous: Heavy lifting, bending, crawling, climbing
WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job within the environment.
Associated topics: dispatcher, fleet, fleet management, handler, manager trainee, operations manager, service manager, supervisor, technician, union