Immediate need for an executive assistant to support the CEO of the company. This Executive Assistant provides provide high-level administrative support to the Managing Executive Assistant and Chairman & CEO of the Company, including, but not limited to, handling telephone calls, preparing correspondence, searching the Internet for data, logging information and maintaining files, coordinating events, and fulfilling daily administrative tasks. Responsibilities will include: • Provide telephone and administrative support to the Managing Executive Assistant. • Prepare correspondence by taking dictation and/or transcribing notes from the Managing Executive Assistant and Chairman & CEO. • Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. • Coordinate all Company-sponsored events (e.g., Company Picnic, Holiday Party), and various luncheons. • Receive incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. • Perform office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. • Maintain databases and filing systems (both electronic and paper). • Coordinate the logging, distribution retention and filing of Internal Recommendation and/or Authorizations (IRAs). • Manage reservation system for all 9th and 10th floor conference rooms. • Process invoices and statements for expenses pertaining to the President•s Office. • Exercise discretion and maintain a high degree of confidentiality in handling the many transactions within the President•s Office. Apply attention to detail and thoroughness in fulfilling responsibilities. • Assist with special projects as assigned by executives QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor•s degree and 7 years of experience working in an administrative capacity. Bilingual language skills (English / Mandarin Chinese) are a plus. COMPUTER SKILLS Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
0-1 years