Aon is looking for an Executive AssistantThe Executive Assistant (EA) provides administrative support to the Chairman National Casualty/Chief Executive Officer Construction & Infrastructure and team.
Support ranges from clerical and logistical matters to document production and the effective use of office applications in our New York City office.The EA responds promptly, thoughtfully, and effectively to changing work environments, changing priorities, and new situations.
Additionally, the EA possesses the skills and ability to communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment.
The EA is integral to the efficient workflow within the office environment.
Job Responsibilities: The Executive Assistant ascertains the nature of incoming phone calls, accurately records messages, and transfers calls as necessary.Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership.Schedules and coordinates meetings, conference calls, and other events.
Informs attendees of function dates and times, reserves meeting space, and provides hospitality services as needed in these meetings.Maintains and manages calendars; including heavy coordination of travel arrangements and itineraries.Book international/domestic travel and submit expenses for the local leadership team.Makes copies of correspondence and other printed matter.Ensures adequate office supplies.Processes purchase requests for additional office supplies as needed.Active approval management support
– including but not limited to Coupa, IT, Workday, Travel.Assist with e-mail gating and prioritization.Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge.Assist with on-boarding of new hires in the GSM Business Unit; submit service tickets and follow up on equipment delivery.Other duties as assigned.
You Bring Knowledge and Expertise Minimum 5 years of experience.Proficiency with Microsoft Office.High energy, positive attitude, willingness to focus and commit to ensure success.Easily embraces change, flexible, adapts well to changing priorities.Poise, confidence, and maturity to engage with all levels of management across the firm.Highly organized with ability to prioritize and work on multiple projects at one time.Able to prioritize daily workload, be proactive, and respond to requests promptly.Attentive to details and possess strong follow-up skills.Self-directed and able to anticipate team needs.Excellent communication skills, written and oral.Able to excel in a fast paced, detail-oriented environment.
Education: High school diploma or equivalent We offer you A competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; medical, dental and vision insurance, various types of leaves of absence, paid time off, including sick days and vacation days, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions.
Eligibility for benefits are governed by the applicable plan documents and policies.
Our Colleague Experience: From helping clients gain access to capital after natural disasters, to creating access to health care and retirement for millions, Aon colleagues empower results for our clients, communities, and each other every day.
They make a difference, work with the best, own their potential, and value one another.
This is the Aon Colleague Experience, defining what it means to work at Aon and realizing our vision of empowering human and economic possibility.
To learn more visit Aon Colleague Experience .
About Aon: Aon plc (NYSE:AON) is a leading global professional services firm providing a broad range of risk, retirement and health solutions.
Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, or domestic partner status.
Aon is committed to a diverse workforce and is an affirmative action employer.
People with criminal histories are encouraged to apply.Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Please contact us to request accommodation.2512614