Adventist Health is more than an award-winning health system.
We provide whole-person care to our communities and champion the greater good
– from the operating room to the boardroom, we are driven by our unique passion to live God’s love through health, wholeness and hope.
From Oregon to Oahu, we have a calling to always do more.
Now is your chance to apply your passion to our mission.
We’re looking for someone to join our team as a Sr.
Administrative Assistant (Outpatient) who: Oversees a broad range of administrative and clerical duties in support of department operations.
Directs workflow.
Ensures a consistent and professional appearance in all communications in written and verbal form.
Assists with research and provides administrative support to special projects.
Assists in making recommendations to management on process improvement, new processes, tools and techniques.
Works with sensitive and confidential information, often involving the interpretation of policies and procedures.
Assists with orienting and providing on-the-job skills training to others.
Essential Functions: Oversees clerical and administrative activities for director such as processing correspondence, answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining employee department files.
Works on assignments that are moderately difficult requiring judgement in resolving issues or in making recommendations.Creates documents, tracks budgets and assists with special projects.
Maintains current calendar of Director.
Prepares all departmental memos, agendas, minutes and reports.
Copies, distributes and files reports/memos/records as requested.
Interprets policies and procedures to guide use of sensitive and confidential information.Coordinates departmental/program functions with other hospital departments.
Conducts research for director.
Coordinates arrangements for meetings including notification, preparing material, reserving room and equipment as needed.Coordinates special projects/events (i.e., conferences, in-services and presentations).
Prepares all departmental memos, agendas, minutes and reports.Organizes and maintains systematic records and reports.
Assists with ordering supplies and maintaining inventory of all supplies, as needed.
Ascertains files are current, accurate and complete.Performs other job-related duties as assigned.
You’ll be successful with the following qualifications:Education: High School Education/GED or equivalent: Preferred Associate’s / Technical Degree or equivalent combination of education/related experience: PreferredWork Experience: Two years administrative and clerical experience in a healthcare setting: PreferredAdventist Health is committed to the safety and wellbeing of our associates and patients.
Therefore, we require that all associates receive all required vaccinations, including, but not limited to, measles, mumps, flu (based on the seasonal availability of the flu vaccine typically during October-March each year), COVID-19 vaccine (required in CA, HI and OR) etc., as a condition of employment, and annually thereafter.
Medical and religious exemptions may apply.