The Executive Assistant will be a high energy team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient.
The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communications, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Essential Functions:Completes a broad variety of administrative tasks for the Engineering Managers including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Anticipates the executive’s needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.
Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
Enhances Engineering Manager’s and company’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Represents the executive by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.
Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
Responsible for credit card and automobile leasing management.Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
Effectively handle Leadership related activities and communications with a high degree of professionalism, accuracy and confidentiality.
Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations.
Perform additional duties as assigned by the Engineering Managers.>Requirements:Bachelor’s degree preferredAbility to remain composed and professional at all timesTrust and discretion must be beyond questionExcellent verbal and superior writing and report presentation skillsPolished professional having significant experience (minimum 3 years) supporting a senior level, fast paced executive High level of professionalism and demonstrated ability to handle confidential information Demonstrated success where personal results and accountability are evident Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong sense of teamwork Can operate independently and remotely from a supervisor Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel Proficient with technology including mobile devices>Please note this job description is not designed to cover or contain a comprehensive listing of duties that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with or without notice.
ABM offers a comprehensive benefits package including health insurance (medical, dental and vision), 401(k) plan with immediate vesting, short and long-term disability, PTO, paid holidays and more.
ABM values the rich diversity of its workforce.
We strive to foster a work environment of respect and engagement that harnesses our workforce’s diversity to our common goal of providing prompt and superior client service.
ABM participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.Este empleador participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los Estados Unidos.ABM is an EOE (Minority / Female / Veteran / Disability / Gender Identity / Sexual Orientation) and is committed to working with and providing reasonable accommodation to individuals with disabilities.
If you have a disability and need assistance in completing the employment application, please call 888-328-8606.
We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.