ABOUT THE ORGANIZATION:AEIS is a premier engineering inspection services and construction materials testing company in the NY Metro Area.
We are an Equal Opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status or another protected category.
YOUR FUTURE AT AEIS AWAITS Our greatest asset is our people.
This includes people like you We are actively seeking motivated individuals to work on a wide range of exciting and challenging projects.
Apply today and join the AEIS family To lean more about us visit www.aeis.comWe are looking for an Administrative Associate for our Engineering Materials Lab.JOB DUTIES include but are not limited to:
– Communicating with the clients through phone, email regarding samples, tests, results and reports.
Answering phone calls, greeting visitors, filing of materials; Interaction with clients, employees, and supervisor as needed
– Login the new jobs when received to the internal tracking system as per the SOPs
– Creating and sending the laboratory testing certificates to clients by email
– Creating lab.
purchase orders and working on reducing the Laboratory supply costs by looking for new vendors and getting comparable quotations.
– Organizing the lab meetings calendar, lab visitors’ appointments, ATF exams appointments and candidate’s paperwork per the ATF SOP.
– Support our commitment to our customers by working to meet and exceed their expectations.
– Handle all laboratory building maintenance tasks, daily office duties such as filing/ faxing/ copying/ phones and any other additional responsibilities assigned by supervisor
– Organizing all lab events, trainings, open houses etc.
– Maintain lab storage room, including general organization/cleanliness and receiving incoming shipments; maintain and update inventory system, periodically auditing inventory
– Assist the HR Department in implementing the COVID 19 policies, visitor and temperature screenings etc., organizing meetings, coordinating training etc.QUALIFICATIONS:Minimum of 2-3-year verifiable experience within a similar work environment.Must have a solid experience in procurement and property management, inventory management, shipping and mailing management.Experience with QuickBooks is an added advantage.An energetic self-starter that is able to multitask.Must possess excellent interpersonal & communication skills.Computer skills in Microsoft Word, Excel and PowerPoint with the ability to learn our current AEIS systems.Must be able to operate in a busy office environment and interact with employees, managers, clients etc.Must have critical thinking skills in order to prioritize situations, analyze problems and find a quick resolutionExcellent customer service skills.Knowledge of construction work environments and ability to converse in Spanish is preferred.WORK TIMINGS:Work timings are from Monday through Friday 8.30am
– 5.15pm with 45 min lunch.
This is NOT a remote position.
Must be willing to work longer hours or on Saturdays if required