Job Title: Administrative Specialist, Assistant to the Chair (Biological Chemistry) – Westwood UC Job Title: 7646 – ADMIN SPEC Job Number: req23230 Work Hours: Monday-Friday, 8:00am-5:00pm Job Type: career Duration: Indefinite Work Location: Los Angeles Salary Range: 22.03 – 43.68 Job Duties: In this role, you will provide general administrative support to the Chair and Business Office. Serve as a member of a highly integrated administrative team, providing valuable administrative assistance for the department. Your duties will include: Screening incoming calls and welcoming visitors Coordinating calendar and reminders of all upcoming deadlines, meetings, visits, workshops and conferences Composing and editing correspondence, maintaining CV, preparing dossier for Chair and other faculty Updating websites Arranging and booking all travel, preparing travel vouchers and reimbursement Processing reimbursement and purchasing supplies using BruinBuy system for multiple faculty Maintaining a clean and orderly front office Making and distributing announcements and sign-up sheets Helping prepare conference rooms for journal clubs or other speaker presentations Job Qualifications: Required: Detailed customer oriented skills to professionally, courteously, and quickly respond to requests from staff, faculty, students, and guests Ability to use a computer terminal; working knowledge of Microsoft Word, Excel, and Access Knowledge and experience with University policies and procedures regarding purchasing, accounts payable, and travel. Strong communications skills to effectively communicate in oral and written form with all levels of staff, faculty, students, university representatives, vendors, and outside contacts. Ability to take supervision from multiple staff and organize workflow efficiently. Working knowledge of correct formats for correspondence; writing skills to compose grammatically correct routine business correspondence. Ability to arrange travel, meetings, events, and related functions. Skill in working independently and following through on assignments with minimal direction. Preferred: Bachelor of Science degree Knowledge of Computer set up and repair Experience using University Bruin Buy and Express Travel systems Familiarity with University facilities, catering, telecommunications, and other service requests Knowledge and experience using on-line Purchasing System (PAC) and BruinBuy Bargaining Unit: 99 Layoff Referral Deadline: Posted Date: 3/18/2022 Posting Category: Clerical/Administrative