Realtor Assistant

Real estate investment firm located in West Los Angeles is seeking a front desk Administrative Assistant to support their office.

Responsibilities include but are not limited to:

  • Maintain schedules and arrange meetings
  • Schedule, plan, book and distribute itineraries for Executives
  • Answer telephones, file, scan and maintain confidential files and documents
  • Greet and manage visitors to the office space
  • Collaborate with other Executive Assistants and People team as needed
  • Coordinate with building management for any facilities issues and maintain strong relationships with key vendors
  • Manage office inventory and order supplies
  • Maintenance the office space and the day-to-day needs of the team on-site
  • Provide coverage and support for other Executive Assistants as needed
  • Organize food and drink delivery and set up for daily lunches and snacks
  • Assist in setting up off-site team meetings and events (ordering food and drinks, set up, breakdown, and pertinent details), as needed
  • Maintain and submit expenses, including tracking down copies of receipts
  • Submit, process, and follow up on invoices for building and office needs
  • Generate reports on an ad-hoc basis
  • Other duties as assigned

Qualifications:

  • Ability to work and thrive in a fast-paced environment
  • Adaptable and solutions-oriented
  • Service-minded
  • Strong initiative and ability to work independently
  • Excellent written and verbal communication skills
  • Interest in administrative tasks and impeccable attention to detail
  • Excited to take on any project, big or small
  • Aptitude for creating strong internal relationships
  • Must be a strong collaborator among peer groups within the company
  • Ability to treat confidentiality with utmost care and discretion
  • 2+ years of Office, Administrative, or Assistant experience
  • Bachelor’s degree
  • Valid California Driver’s License
  • Full Microsoft Office Suite experience

Job Requirements:

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