PAYROLL SPECIALIST – Hybrid!
About the Company:
We are working with an inclusive non-profit organization that was founded almost a century ago. In their movement, diversity is a hallmark of their membership, equity is at the heart of their foundation, inclusivity is a cornerstone of their culture, access is at the forefront of their programs, and belonging – being accepted as you authentically are, being a part of something, and mattering to others-is at their core.
Position Summary:
Reporting to the Controller, the Payroll Specialist manages the payroll of the organization which includes oversight of bi-weekly payroll, payroll maintenance, and payroll quarterly and year-end reporting for government and staff purposes. The Payroll Specialist is responsible for liaison between Human Resources and Finance but has direct responsibility of the bi-weekly payroll. This position interacts with staff on every level at the organization, so it is important to have strong written and oral communication skills. Payroll is a high-pressure situation; they are looking for a teammate that will handle pressure well, manage deadlines, has a working knowledge of payroll regulations, and has learning agility. Ideally the candidate will have experience with Paycom payroll software.
Essential Duties and Responsibilities:
Manage all aspects of bi-weekly payroll including:
- Timesheet collection, review, data entry and submission of payroll
- Coordinate implementation and reconciliation of payroll deductions including 403(b) payments, benefits, etc.
- Create payroll general ledger entities
- Monthly vacation accrual
- Monthly payroll accrual
- Employee stipends
- Employee reimbursements
- Manage all aspects of bi-weekly seasonal camp payroll
- Stay current on all California employment laws, particularly wage and hour, etc.
- Input employee data into the Paycom payroll system that has been approved and submitted by Human Resources
- Reconcile all payroll-related Balance Sheet accounts
- Prepare all reports pertaining to payroll (e.g., government censuses, etc.)
- Manage all payroll-related audit tasks for the annual financial, 403(b) and worker’s compensation audits
- Manage employee-related benefit deductions and earnings provided by Human Resources
- Collaborate with Human Resources Department on payroll-related activities
- Create reports and analyze information for vacation, sick, overtime, accruals, etc.
- Identify areas for improvement and efficiency within the payroll function
- Reconcile payroll portion of 403(b) plan
- Maintain payroll files and documentation
- Manage and perform annual payroll responsibilities including:
- W-2 review and distribution for employees
- W-3 review and submission for IRS
- Manage and perform Quarterly payroll responsibilities including:
- 941 for the IRS
- DE9 for State of California
- Other duties and special projects as assigned.
Skills, Experience & Education:
- Bachelor’s degree in accounting, business, or finance
- 5+ years payroll and general ledger experience
- Advanced Excel skills and intermediate knowledge of Office365
- Abila MIP experience preferred
- Payroll experience for 150+ employees
- Paycom Payroll Service experience preferred
- Advanced knowledge of California employment laws
- Detail-oriented with high level of accuracy
- Independent decision-making skills
- Ability to multi-task in a fast-paced environment
- Strong written and oral communication skills
Additional Organizational Requirements:
- Subscribe to the principles of the organization.
- Possess a positive attitude with strong work ethic, integrity, and honesty.
- Must be flexible, adaptable, and willing to thrive in an ever-changing/fast-paced environment.
- Develop and maintain sensitivity to employee diversity in the workplace.
- Behave in ways that demonstrate respectful treatment of other employees and volunteers.
- Practice pluralism and be inclusive with the services provided.
Benefits / Other:
Our client and its employees support an inclusive environment and values the individual traits, skills and talents of all staff, volunteers, prospects, and donors. Employees of this organization receive a competitive slate of benefits and paid time off, including the closure of its offices the second and fourth Monday of every month. Also, offer a hybrid schedule (in-office 1-2 days/week & remote). Full time staff are eligible to opt into plans that cover Medical, Dental, Vision, Life and even Pet Insurance, as well as a 403b plan.
Salary Range for Payroll Specialist: $55,000 – $65,000 annually (based on experience)
Creative Financial Staffing (CFS) specializes in placing professionals into accounting, finance, and human resource positions with companies across all industries/all sizes. In the LA market, CFS is affiliated with GHJ, a regional public accounting firm ranked Top 20 in the Los Angeles Journal’s Book of Lists. Due to our affiliation with GHJ and the strict regulations public accounting firms face today, CFS operates a little differently than many recruiting firms. We do not take a strong-arm approach. We are extremely consultative and professional!
We would like to speak with you to learn more about your expectations of your next career opportunity, and to see if we might be able to help you reach your goals.
Marilynn Ortega, Executive Recruiter
Website: www.cfstaffing.com